For the transaction of business as stated in the Agenda. Members of the public and press are welcome to attend.
Please note the meeting will be recorded.
Please contact the Clerk via our Contact page https://leafieldparishcouncil.org/contact/ if you would like to attend this meeting via video conference. Log in details will be sent prior to the meeting.
Mrs Sharon Henley
Clerk/RFO to Leafield Parish Council
2nd June 2020
AGENDA
| Item No. | Subject | ||
| 1. | Welcome & Apologies for Absence | ||
| Ordinary Council Meeting Standing Items | |||
| 2. | Declarations of Interest in Items on the Agenda | ||
| 3. | Approval of Draft Minutes:
3.1 Ordinary Parish Council Meeting held on Wednesday 13th May 2020 3.2 Annual Meeting held on Wednesday 20th May 2020 |
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| 4. | Clerk’s Report/Matters Arising | ||
| 5. | County & District Councillors’ Reports | ||
| 6. | Opportunity for the Public to Speak – To provide members of the public/press with the opportunity to comment on items on the Agenda or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person | ||
| Policy & Finance | |||
| 7. | Approval of Receipts and Payments for June | ||
| 8. | Revocation of Clerk’s Delegated Powers during Covid-19 Pandemic (as granted at March Meeting) | ||
| 9. | RFO Update:
9.1 Current Financial Situation 9.2 Progress with External Audit |
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| 10. | Progress on Loan Application for the New Burial Ground | ||
| 11. | Fixed Asset Register: Review and approval of updated register | ||
| Recreation & Leisure | |||
| 12. | Play Area Monthly Report – Clerk to report on monthly inspection | ||
| 13. | Village Hall:
13.1 General Updates – Cllr Pearce 13.2 Discussion and agreement on request from Witney Radio to install a transmitter in the Village Hall |
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| 14. | Village Hall Car Park Project – Cllr Caunt
14.1 Review of Tender Specification for Re-Tender 14.2 Discussion/Agreement on next steps |
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| Environment | |||
| 15. | St Michael & All Angels Churchyard:
15.1 Progress on Closure – Clerk 15.2 Identification of Maintenance Tasks – Cllr Hamilton 15.3 Plans for Churchyard Working Party – Cllr Hamilton |
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| 16. | New Burial Ground:
16.1 Update on Proposed Start Date for the Project 16.2 Contractor working practices during Construction Phase (accommodation etc.) 16.3 Land access arrangements during Construction Phase 16.4 Resolution to join the ICCM (Institute of Cemetery & Crematorium Management) at an annual subscription cost of £95.00 |
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| 17. | Winter Damage to Village Greens: Discussion on potential mitigating actions | ||
| Planning | |||
| 18. | Planning Applications Received & Decision Notices | ||
| Transport & Highways | |||
| 19. | 20mph Speed Limit Area: Discussion on proposal to apply for OCC funding | ||
| Consultation & Communication | |||
| 20. | Website
20.1 Update on work to new website www.leafieldparishcouncil.org 20.2 Confirmation of arrangements for old website www.leafieldvillage.co.uk 20.3 Introduction of Councillor email addresses linked to new website |
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| 21. | Review of Correspondence Register | ||
| Ordinary Council Meeting Standing Items | |||
| 22. | Around the Village – Items to note or for future discussion | ||
| 23. | Date of Next Meeting
– Ordinary Parish Council Meeting for July on Wednesday 8th July 2020 venue tbc |
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