Agenda for Leafield Parish Council Meeting at 8pm on Wednesday 10th June 2020 at 8pm via Video Conference

For the transaction of business as stated in the Agenda.  Members of the public and press are welcome to attend.

Please note the meeting will be recorded.

Please contact the Clerk via our Contact page if you would like to attend this meeting via video conference.  Log in details will be sent prior to the meeting.

Mrs Sharon Henley

Clerk/RFO to Leafield Parish Council

2nd June 2020


Item No. Subject
1. Welcome & Apologies for Absence
Ordinary Council Meeting Standing Items  
2. Declarations of Interest in Items on the Agenda
3. Approval of Draft Minutes:

3.1 Ordinary Parish Council Meeting held on Wednesday 13th May 2020

3.2 Annual Meeting held on Wednesday 20th May 2020

4. Clerk’s Report/Matters Arising
5. County & District Councillors’ Reports
6. Opportunity for the Public to Speak – To provide members of the public/press with the opportunity to comment on items on the Agenda or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
Policy & Finance
7. Approval of Receipts and Payments for June
8. Revocation of Clerk’s Delegated Powers during Covid-19 Pandemic (as granted at March Meeting)
9. RFO Update:

9.1 Current Financial Situation

9.2 Progress with External Audit

10. Progress on Loan Application for the New Burial Ground
11. Fixed Asset Register:  Review and approval of updated register
Recreation & Leisure
12. Play Area Monthly Report – Clerk to report on monthly inspection
13. Village Hall:

13.1 General Updates – Cllr Pearce

13.2 Discussion and agreement on request from Witney Radio to install a transmitter in the Village Hall

14. Village Hall Car Park Project – Cllr Caunt

14.1  Review of Tender Specification for Re-Tender

14.2  Discussion/Agreement on next steps

15.     St Michael & All Angels Churchyard:

15.1 Progress on Closure – Clerk

15.2 Identification of Maintenance Tasks – Cllr Hamilton

15.3 Plans for Churchyard Working Party – Cllr Hamilton


16.     New Burial Ground:

16.1 Update on Proposed Start Date for the Project

16.2 Contractor working practices during Construction Phase (accommodation etc.)

16.3 Land access arrangements during Construction Phase

16.4 Resolution to join the ICCM (Institute of Cemetery & Crematorium Management) at an annual subscription cost of £95.00

17. Winter Damage to Village Greens:  Discussion on potential mitigating actions
18. Planning Applications Received & Decision Notices
Transport & Highways
19. 20mph Speed Limit Area:  Discussion on proposal to apply for OCC funding
Consultation & Communication
20. Website

20.1 Update on work to new website

20.2 Confirmation of arrangements for old website

20.3 Introduction of Councillor email addresses linked to new website

21. Review of Correspondence Register
Ordinary Council Meeting Standing Items
22. Around the Village – Items to note or for future discussion
23. Date of Next Meeting

–          Ordinary Parish Council Meeting for July on Wednesday 8th July 2020 venue tbc