Agenda for Parish Council Meeting on Wednesday 12th August at 20.00 hours via video conference

For the transaction of business as stated in the Agenda.  Members of the public and press are welcome to attend.

Please note the meeting will be recorded.

To attend the Zoom meeting please click on the link below:

Meeting ID: 879 2032 5726

Mrs Sharon Henley

Clerk/RFO to Leafield Parish Council                                                                                                                 4th August 2020


Item No. Subject
1. Welcome & Apologies for Absence
Ordinary Council Meeting Standing Items  
2. Declarations of Interest in Items on the Agenda
3. Approval of Draft Minutes of the Parish Council Meeting held on Wednesday 8th July 2020
4. Clerk’s Report/Matters Arising
5. County & District Councillors’ Reports
6. Opportunity for the Public to Speak – To provide members of the public/press with the opportunity to comment on items on the Agenda or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
Policy & Finance
7. Clerk/RFO Role

7.1  Resignation of current postholder

7.2  Resolution to recruit a new Clerk/RFO on a 15 hour/week contract

8. Approval of Receipts and Payments for August
9. RFO Update on current financial situation
10. Appointment of IAC Internal Auditors for financial year 2020-21 at cost tbc
Recreation & Leisure
11. Play Area

11.1 Monthly Report – Clerk to report on weekly inspections

11.2 Review of ROSPA Risk Assessment and recommended actions

12. Village Hall General

12.1 Updates – Cllr Pearce

12.2 Report on Anti-Social Behaviour and further actions required

13. Village Hall Car Park

13.1 Update on progress of Project – Cllr Caunt

13.2 Resolution to re-tender

14. Cracks in the Pavilion Building – Update on current situation
15. Farmer’s Market:  Discussion on setting up a monthly market on the Village Green in collaboration with local traders
16. Church Farm, Witney Lane – OCC Notice of Landowner Deposit – Decision on any comments to be submitted by the Council
17. Red Phone Box Project

17.1 Update on current progress of project

17.2 Discussion and agreement on method of public consultation on location of phone box

18.     St Michael & All Angels Churchyard:  Update on Churchyard Working Group – Cllr Hamilton


19. Burial Ground Project

19.1 Update on progress of Construction Phase – Cllr Pearce

19.2 Resolution to arrange for consecration of 45 of the 68 grave spaces in Phase 1.  Remaining plots to be non-consecrated to allow non-denominational burials and interment of ashes

19.3 Review & Approval of the following draft documents (as circulated) Cllr Russ

·         Burial Ground Charges September 2020

·         Memorial Safety Policy

·         Burial Ground Rules

19.4 Discussion and agreement on further actions required

20. Planning Applications Received & Decision Notices
Transport & Highways
21. 20mph Speed Limit/Traffic Calming Measures in the Village – review of areas of concern and further actions required – Cllrs Pearce and Hamilton
22. Burford Town Centre Experimental 7.5 tonne weight limit consultation from OCC – Decision on any comments to be submitted by the Council
Consultation & Communication
23. Correspondence Register
24. Resolution to create and distribute an advice leaflet for residents on caring for the Village Green
Confidential Session
25. Resolution:  That in view of the confidential nature of the business to be discussed, specifically a dispute on land ownership, that public and press be excluded from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, section 1(2)

25.1 Review of solicitor’s advice

25.2 Resolution to amend draft Land Transfer documents and proceed as per solicitor’s advice

Ordinary Council Meeting Standing Items
26. Around the Village – Items to note or for future discussion
27. Date of Next Meeting – Ordinary Parish Council Meeting on Wednesday 9th September 2020 via video conference