For the transaction of business as stated in the Agenda. Members of the public and press are welcome to attend.
Please note the meeting will be recorded.
To attend the Zoom meeting please click on the link below:
https://us02web.zoom.us/j/87920325726
Meeting ID: 879 2032 5726
Mrs Sharon Henley
Clerk/RFO to Leafield Parish Council 4th August 2020
AGENDA
Item No. | Subject | ||
1. | Welcome & Apologies for Absence | ||
Ordinary Council Meeting Standing Items | |||
2. | Declarations of Interest in Items on the Agenda | ||
3. | Approval of Draft Minutes of the Parish Council Meeting held on Wednesday 8th July 2020 | ||
4. | Clerk’s Report/Matters Arising | ||
5. | County & District Councillors’ Reports | ||
6. | Opportunity for the Public to Speak – To provide members of the public/press with the opportunity to comment on items on the Agenda or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person | ||
Policy & Finance | |||
7. | Clerk/RFO Role
7.1 Resignation of current postholder 7.2 Resolution to recruit a new Clerk/RFO on a 15 hour/week contract |
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8. | Approval of Receipts and Payments for August | ||
9. | RFO Update on current financial situation | ||
10. | Appointment of IAC Internal Auditors for financial year 2020-21 at cost tbc | ||
Recreation & Leisure | |||
11. | Play Area
11.1 Monthly Report – Clerk to report on weekly inspections 11.2 Review of ROSPA Risk Assessment and recommended actions |
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12. | Village Hall General
12.1 Updates – Cllr Pearce 12.2 Report on Anti-Social Behaviour and further actions required |
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13. | Village Hall Car Park
13.1 Update on progress of Project – Cllr Caunt 13.2 Resolution to re-tender |
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14. | Cracks in the Pavilion Building – Update on current situation | ||
15. | Farmer’s Market: Discussion on setting up a monthly market on the Village Green in collaboration with local traders | ||
16. | Church Farm, Witney Lane – OCC Notice of Landowner Deposit – Decision on any comments to be submitted by the Council | ||
17. | Red Phone Box Project
17.1 Update on current progress of project 17.2 Discussion and agreement on method of public consultation on location of phone box |
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Environment | |||
18. | St Michael & All Angels Churchyard: Update on Churchyard Working Group – Cllr Hamilton | ||
19. | Burial Ground Project
19.1 Update on progress of Construction Phase – Cllr Pearce 19.2 Resolution to arrange for consecration of 45 of the 68 grave spaces in Phase 1. Remaining plots to be non-consecrated to allow non-denominational burials and interment of ashes 19.3 Review & Approval of the following draft documents (as circulated) Cllr Russ · Burial Ground Charges September 2020 · Memorial Safety Policy · Burial Ground Rules 19.4 Discussion and agreement on further actions required |
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Planning | |||
20. | Planning Applications Received & Decision Notices | ||
Transport & Highways | |||
21. | 20mph Speed Limit/Traffic Calming Measures in the Village – review of areas of concern and further actions required – Cllrs Pearce and Hamilton | ||
22. | Burford Town Centre Experimental 7.5 tonne weight limit consultation from OCC – Decision on any comments to be submitted by the Council | ||
Consultation & Communication | |||
23. | Correspondence Register | ||
24. | Resolution to create and distribute an advice leaflet for residents on caring for the Village Green | ||
Confidential Session | |||
25. | Resolution: That in view of the confidential nature of the business to be discussed, specifically a dispute on land ownership, that public and press be excluded from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, section 1(2)
25.1 Review of solicitor’s advice 25.2 Resolution to amend draft Land Transfer documents and proceed as per solicitor’s advice |
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Ordinary Council Meeting Standing Items | |||
26. | Around the Village – Items to note or for future discussion | ||
27. | Date of Next Meeting – Ordinary Parish Council Meeting on Wednesday 9th September 2020 via video conference | ||