The next Parish Council meeting is on Tuesday 9th September 2025, at 7.00 pm, at Leafield Village Hall.
The meeting is open to the public, and residents are welcome to attend.
Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.
Agenda
1. Welcome from the Chair
2. To receive apologies for absence
3. To approve and sign the minutes of the Council meeting on 12 August 2025
4. To receive declarations of interest from Members regarding items on the agenda
5. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
6. To receive reports from County and District Councillors
7. To receive and comment on the Clerk’s report
Recreation and Leisure
8. Playground
8.1 To receive regular playground inspection reports and agree actions
8.2 To consider quotations for playground repairs and agree actions
8.3 To receive an update regarding the playground refurbishment plans and agree actions
9. Village Hall
9.1 To receive an update regarding the CIO from the Village Hall Management Committee and agree actions
9.2 To receive an update regarding the new Village Hall lease and agree actions
9.3 To receive an update regarding the Village Hall building works and agree actions
10. Pavilion – To receive an update regarding the subsidence insurance claim and agree actions
11. Village Hall car park
11.1 To receive an update regarding the removal of the car left in the Village Hall car park and agree actions
11.2 To consider the next stage of the car park project and agree actions
Parish Maintenance
12. To receive an update from the Village Greens Working Group and agree actions
13. Tree works
13.1 To receive an update regarding the tree works and agree actions
13.2 To consider new tree planting and agree actions
Community
14. To consider the 2025 Wilderness Festival traffic movements and agree actions
15. To consider creating a new pond on the Village Green and agree actions
Planning
16. 25/01982/RES – Reserved matters application pursuant to Outline Planning Permission 22/02437/OUT for access, appearance, landscaping, layout and scale for the erection of a farm workers dwelling and discharge of condition 5 (surface water drainage scheme) – Fairspear Hill Farm, Leafield
17. To comment on any planning applications received before the meeting
18. To receive an update of previous planning applications and appeals
Administration and Finance
19. Finance update – To review and approve the finance update, to review and approve the bank reconciliations
20. Budget update – To review and approve the budget update
21. Reserves update – To review and approve the reserves update
22. Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
23. To instruct bank signatories to approve the payments
24. To consider training options and agree actions
25. To consider the 2025 insurance renewal quotation and agree actions
26. To receive an update regarding the insurance review and agree actions
Communications
27. Correspondence Register – To receive the correspondence register and agree actions
28. To receive items for information only
Meetings
29. To receive requests for items for the next agenda, and note that motions for inclusion on the next agenda, and background papers, must be received by the Clerk at least one week before the next meeting
30. To confirm the date, place and time for the next meeting
3 – Minutes – August 2025
7 – Clerk report
19 – Statement of account
21 – Reserves update
22 – Payments and receipts
24 – Training opportunities