AGENDA for Meeting 8th January 2020

LEAFIELD PARISH COUNCIL MEETING The Pavilion, Leafield Village Hall Wednesday 8th January 2020 at 8.00pm For the transaction of business as stated in the Agenda.  Members of the public and press are welcome to attend.

Please note the meeting may be recorded

Mrs Sharon Henley

Clerk/RFO to Leafield Parish Council                1st January2020


Item No. Subject
1. Welcome & Apologies for Absence
Ordinary Council Meeting Standing Items  
2. Declarations of Interest in Items on the Agenda
3. Approval of Draft Minutes of the Parish Council Meeting on 11th December 2019
4. Clerk’s Report/Matters Arising
5. County & District Councillors’ Reports
6. Opportunity for the Public to Speak – To provide members of the public/press with the opportunity to comment on items on the Agenda or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
Policy & Finance
7. Approval of Receipts and Payments forJanuary
8. RFO Report on Current Financial Position
9. Review & Approval of Bank Reconciliation
10. Review of Progress on Draft Budget for 2020-21
11. Resolution: That in view of the confidential nature of the business to be discussed, specifically

Clerk’s Pension, the public and press be excludedfrom the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, Section 1(2).

Recreation & Leisure
12. Play Area Monthly Report – Clerk toreport on monthly inspection
13. Village Hall –Updates– Cllr Pearce
14. Village Hall Car Park

14.1 Update on Project and Tender Process – Cllr Caunt

14.2 Consideration/Approval of Quote for Pothole Repairs by Churchill Surfacing, cost £1,000 + VAT

15. VE Day Celebrations Event Planning for 8th May 2020– update by Cllr Hamilton
16. New Website

16.1 Report on Progress – Clerk

16.2 Approval of Clerk’s Attendance at SLCC Webinar – on Wednesday 4th March on Creating Accessible Word and PDF Documents; getting the basics right at a cost of £30

17. Garage, Car Boot Sale & Food Festival on Sunday 6th Sept – discussion on insurance and possible councillor involvement
18.     Burial Ground

18.1 Review of Tenders and selection of Contractor for Contract

18.2Discussion and Agreement on next steps for project

19.     Closure of St Michael & All Angel’s Churchyard:

19.1 Progress with CDS Churchyard Survey

19.2 Update on Timescales for Proposed Handover

20. Planning Applications Received & Decision Notices



Consultation & Communication
21. Public Consultation on Parish Council Projects

21.1 Review of additional Consultation Responses received

21.2 Delivery of Updated Public Consultation paper to All Households – Agree Content and Method

21.3Discussion and Planning for Public Consultation Meeting on Wed 15th Jan

22. Review of Correspondence Register
Transport & Highways
Ordinary Council Meeting Standing Items
23. Around the Village – Items to note or for future discussion
24. Date of Next Meeting

–Public Consultation Meeting on Wednesday 15th January 2019 at 20.15hrs in the Village Hall

-Extraordinary Parish Council Meeting to include Budget & Precept Setting on Wednesday 29th January at 8pm in the Pavilion