Agenda for Meeting on Wednesday 12th February 2020


The Pavilion, Leafield Village Hall

Wednesday 12th February 2020 at 8.00pm


For the transaction of business as stated in the Agenda.  Members of the public and press are welcome to attend.

Please note the meeting may be recorded.

Mrs Sharon Henley

Clerk/RFO to Leafield Parish Council                                                                                                            6th February 2020


Item No. Subject
1. Welcome & Apologies for Absence
Ordinary Council Meeting Standing Items  
2. Declarations of Interest in Items on the Agenda
3. Approval of Draft Minutes:

3.1 Ordinary Parish Council Meeting on 8th January 2020

3.2 Extraordinary Parish Council Meeting on 30th January 2020

4. Clerk’s Report/Matters Arising
5. County & District Councillors’ Reports
6. Opportunity for the Public to Speak – To provide members of the public/press with the opportunity to comment on items on the Agenda or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
Policy & Finance
7. Approval of Receipts and Payments for February
8. RFO Report on Current Financial Position
9. Review & Approval of Bank Reconciliation
10. Approval of Three Year Budget Estimates from 2020-21
11. Resolution: That in view of the confidential nature of the business to be discussed, specifically

11.1 Land Transfer Matters

11.2 Clerk’s Pension

the public and press be excluded from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, Section 1(2).

Recreation & Leisure
12. Play Area Monthly Report – Clerk to report on monthly inspection
13. Village Hall

13.1 General Updates – Cllr Pearce

13.2 CCTV Update – Clerk

14. Village Hall Car Park

14.1 Final Approval of Tender Documents – Cllr Caunt

14.2 Agreement on next steps for Funding – Grant application and PWLB application

15. VE Day Celebrations Event Planning for 8th May 2020 – update by Cllr Hamilton
16. Update on Red Phone Box Project
17. Consideration of Pre-School request to install a Trim Trail
18.     Burial Ground – Progress on PWLB Application


19.     Closure of St Michael & All Angels Churchyard:

19.1 Outcomes of Churchyard Survey and works required prior to handover from PCC

19.2 Lych Gate Remedial Works – discussion and agreement on next steps

19.3 Resolution to create a Churchyard Sub Committee

20.     Resolution to undertake a small scale experiment on the Green to see what wildflower species grow on grass strip if it is not intensively cut – Cllr Caunt
21.     Review & agreement on specification for Grass Cutting Tender 2020
22.     Discussion on Dog Fouling
23. Planning Applications Received & Decision Notices
Consultation & Communication
24. Review of Correspondence Register
Transport & Highways
25.     Speedwatch – options to tackle speeding in the Village
Ordinary Council Meeting Standing Items
26. Around the Village – Items to note or for future discussion
27. Date of Next Meeting –Wednesday 10th March 2019 at 20.00hrs in the Pavilion