Agenda for Parish Council Meeting on Wednesday 09 December at 8pm

To all Members of the Council

You are hereby summoned to attend a Meeting of Leafield Parish Council to be held as a video conference on Wednesday 09 December 2020 at 20.00 hours for the purpose of transacting the following business.

To attend the Zoom meeting please click on the link below
https://us02web.zoom.us/j/87920325726
Meeting ID: 879 2032 5726

Signed

Anne Ogilvie
Clerk to Leafield Parish Council
04 December 2020

Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960

 

AGENDA

1. Welcome from the Chairman
2. To receive apologies for absence
3. To approve and sign minutes of Council meeting on 11 November 2020
4. To receive declarations of interest in items in the agenda
5. To receive and comment on Clerk’s report
6. To receive reports from District and County Councillors
7. Opportunity for the public to speak – to provide members of the press/public with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person

Policy and Finance
8. Budget update – to review and approve current year budget update
9. Finance update – to review and approve finance update
10. Payments and receipts – to review and approve current payments, to note current receipts
11. To instruct bank signatories to approve payments
12. To review and approve the Sickness and Absence Policy
13. To review and approve the Health and Safety Policy
14. To review and approve the Equal Opportunities Policy
15. To review and approve the Disciplinary and Grievance Policy
16. To review and approve the Training and Development Policy

Recreation and Leisure
17. Play area – to receive inspection update and agree actions
18. Enclosed playground – to agree actions required regarding the repair and/or replacement of equipment
19. Village Hall
19.1 To receive update from Cllr Pearce
19.2 Village Hall Committee – To agree actions required following update regarding status of
committee
19.3 To receive update regarding anti-social behaviour from Cllr Pearce
20. Village Hall Car Park – To consider an overall review of the project and budget, to include a review of the design specification and agreed requirements, and agree actions
21. Pavilion – To receive update regarding cracks in Pavilion and agree actions
22. Trees overhanging road near Church – To agree actions required regarding tree maintenance due to size of trees

Environment
23. Churchyard – To receive Working Party update from Cllr Hamilton
24. Lychgate – To agree actions required regarding repair of Lychgate
25. Burial Ground Project
25.1 To receive update on progress of construction phase from Cllr Pearce
25.2 To receive update on progress of consecration of plots from Cllr Russ
26. Village Green – To receive Working Party update from Cllr Hamilton
27. Red Telephone Box project – To receive update and agree actions
28. Regeneration of old bus shelter site – To consider request for council to fund the regeneration of the old bus stop site to include removal of bus shelter concrete base, landscaping and levelling of ground, and agree actions

Planning
29. To comment on planning applications received:
29.1 20/02698/FUL – The Leazings, Witney Lane, Leafield – Conversion of attached barn to
provide additional living accommodation
Comment deadline: 14 December 2020
29.2 20/03032/LBC – The Leazings, Witney Lane, Leafield – Internal and external alterations
to convert attached barn to provide additional living accommodation
Comment deadline: 14 December 2020
29.3. 20/02875/HHD – Leafield Pig Farm, Purrants Lane, Leafield – Alterations and erection of
triple garage with room above
Comment deadline: 24 December 2020
30. To comment on any planning applications received before date of meeting
31. To receive update of previous planning applications

Transport and Highways
32. Burford Town Centre Experimental 7.5 tonne weight limit implementation – To receive update and agree actions

Budget and Precept
33. To discuss and approve budget for 2021-2022
34. To approve precept figure for 2021-2022

Communications
35. Correspondence Register – To receive register and agree actions
36. To receive items for information only

Next meeting
37. To receive requests for items for next agenda
38. To agree next ordinary council meeting – Wednesday 13 January 2021 via Zoom

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