To all Members of the Council
You are hereby summoned to attend a Meeting of Leafield Parish Council to be held as a video conference on Wednesday 11 November 2020 at 20.00 hours for the purpose of transacting the following business.
To attend the Zoom meeting please click on the link below
https://us02web.zoom.us/j/87920325726
Meeting ID: 879 2032 5726
Signed
Anne Ogilvie
Clerk to Leafield Parish Council 06 November 2020
Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960
AGENDA
1. Welcome from the Chairman
2. To receive apologies for absence
3. To approve and sign minutes of Council meeting on 14 October 2020
4. To receive declarations of interest in items in the agenda
5. To receive and comment on Clerk’s report
6. To receive reports from District and County Councillors
7. Opportunity for the public to speak – to provide members of the press/public with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
Policy and Finance
8. To note Clerk has gained CiLCA and her salary will be increased by one scale point as per contract
9. Budget update – to review and approve current year budget update
10. Finance update – to review and approve finance update
11. Payments and receipts – to review and approve current payments, to note current receipts
12. To instruct bank signatories to approve payments
13. To review and approve revised risk assessment
14. To review and approve the Freedom of Information Scheme
15. To acknowledge receipt of External Auditor Report and Certificate for 2019/20 and agree actions
16. To consider request from Clerk to attend the SLCC Practitioner Conference in February 2021
Recreation and Leisure
17. Play area – to receive inspection reports and agree actions
18. Village Hall
18.1 To receive update from Cllr Pearce
18.2 To receive update regarding anti-social behaviour from Cllr Pearce
19. Village Hall Car Park
19.1 To consider an overall review of the project and budget to include a review of the design specification and agree actions
19.2 To review the revised tender responses and selection of the preferred contractor to continue finalising the design/cost
Environment
20. Churchyard – To receive Working Party update from Cllr Hamilton
21. Burial Ground Project
21.1 To receive update on progress of construction phase from Cllr Pearce
21.2 To receive update on progress of consecration of plots from Cllr Russ
22. Village Green – To receive Working Party update from Cllr Hamilton
Planning
23. To comment on planning applications received:
20/02612/HHD – 73 Lower End, Leafield – Erection of detached double garage with studio above
Comment deadline: 17 November 2020
24. To comment on any planning applications received before date of meeting
25. To receive update of previous planning applications
26. Planning consultations – To thank Cllr Ward and Mr Weinhold for their work on the Council’s submissions, and agree any further actions required
Transport and Highways
27. Burford Town Centre Experimental 7.5 tonne weight limit implementation – To receive update following meeting with OCC on 05 November and agree actions
Communications
28. COVID-19 – New National Restrictions from 05 November
28.1 To consider any assistance required to the community by the Council
28.2 To receive update of actions taken by Council in response to the new restrictions
29. Correspondence Register – To receive register and agree actions
30. To receive items for information only
Next meeting
31. To receive requests for items for next agenda
32. To agree next ordinary council meeting – Wednesday 09 December 2020 via video conference