Agenda for Parish Council Meeting on Wednesday 14th October 2020 at 20.00 hours via video conference

Leafield Parish Council Meeting

To all Members of the Council

You are hereby summoned to attend a Meeting of Leafield Parish Council to be held as a video conference on Wednesday 14th October 2020 at 20.00 hours for the purpose of transacting the following business.

To attend the Zoom meeting please click on the link below:
Meeting ID: 879 2032 5726


Anne Ogilvie
Clerk to Leafield Parish Council

7th October 2020


1.      Welcome & Apologies for Absence

Ordinary Council Meeting Standing Items
2.      Declarations of Interest in Items on the Agenda
3.      Approval of Draft Minutes of the Parish Council Meeting held on Wednesday 9th September 2020
4.      Matters Arising
5.      County & District Councillors’ Reports
6.      Opportunity for the Public to Speak – To provide members of the public/press with the opportunity to
comment on items on the Agenda or raise items for future consideration. In accordance with Standing
Orders, this will not exceed 15 minutes in total and five minutes per person

Policy & Finance
7.      Clerk/RFO Role
7.1        Update on Recruitment and transition process
8.      Update on current financial situation
9.      Resolution to approve additional annual insurance premium from 1st October 2020 with Came & Co at
£1,518.30 on a 3-year long term agreement to finish in 2021, due to updated valuations supplied during
September 2020.
10.     Approval of Receipts and Payments for October

Recreation & Leisure
11.     Play Area
11.1        Monthly Report – Report on weekly inspections
12.     Village Hall General
12.1        Updates – Cllr Pearce
12.2        Update on Anti-Social Behaviour and liaison with Police – Cllr Pearce
12.3        To approve quotation from Cotswold Security for supply and installation of 2 additional
CCTV cameras, and agree actions
12.4        To approve purchase of gate for entrance to Village Hall car park, and agree actions
13.    Village Hall Car Park
13.1        Update on progress of Project – Cllr Caunt
13.2        Consideration and approval of outputs of car park design tender, work package, compliance and confidence
– Cllr Caunt

14.     St Michael & All Angels Churchyard: Update on Working Party Meeting (26th September 2020) outcomes –
Cllr Hamilton to provide update for the meeting
15.     Burial Ground Project
15.1        Update on progress of Construction Phase – Cllr Pearce
15.2        Update on progress of consecration of plots – Cllr Russ
16.     Leafield C.E. Primary School: To discuss request to install a path from the existing path on The Green, to the
West Side of the Village Green, and agree actions. Covid-19 measures implemented by the School mean that
Class 3 now enter and exit via a separate gate on the lower part of The Green.
17.     Lower End drainage: To discuss the drainage issue, including lack of gully, and agree actions
18.     To receive report of red telephone box survey results and agree actions

19.     Planning Applications Received & Decision Notices
Review of the applications listed below, and any applications received after the agenda is issued:

Application Number: 20/02180/FUL
Address: Fairspear Hill Farm, Fairspear Road, Leafield
Proposal: Erection of Agricultural Livestock Building
Deadline: 14/10/2020

Application Number: 20/02181/FUL
Address: Fairspear Hill Farm, Fairspear Road, Leafield
Proposal: Erection of an Agricultural Livestock Building
Deadline: 14/10/2020

Application Number: 20/02182/FUL
Address: Fairspear Hill Farm, Fairspear Road, Leafield
Proposal: Erection of Agricultural Straw and Machinery Storage Barn
Deadline: 14/10/2020

Application Number: 20/02257/FUL
Address: Fairspear Hill Farm, Fairspear Road, Leafield
Proposal: Erection of Farm Workers Dwelling
Deadline: 14/10/2020

Application: 20/02212/S73
Address: Roselyne, 60 Lower End, Leafield
Proposal: Variation of condition 2 and removal of condition 6 (relating to windows that serve en-suites) of planning permission 18/0890/FUL, to allow relocation within the site of the dwelling and garage together with changes to layout and design, and to include additional living space within the attic and provision of a basement. Removal of condition 12 (also of permission 18/00890/FUL) to allow garage accommodation to be used in addition to the parking of vehicles, for storage, DIY, hobbies and other similar purposes.
Deadline: 26/10/2020

Application: 20/02213/FUL
Address: Roselyne, 60 Lower End, Leafield
Proposal: Construction of replacement dwelling, detached garage and stone boundary wall
Deadline: 26/10/2020

Application: 20/02544/CND
Address: St Michael and All Angels Church, Lower End, Leafield
Proposal: Discharge of Conditions 4 (Boundary Treatments) and 5 (Surface Water Drainage) of Planning Permission 19/00177/FUL

20.     Review of Government Planning Consultations & decision on representations to be made:
20.1        White Paper: Planning for the Future (deadline 15th October)
20.2       Transparency & Competition: Data & Land Control (deadline 16th October)

Transport & Highways
21     Burford Town Centre Experimental 7.5 tonne weight limit implementation
21.1        Update from Crawley Parish Council (Colin Dingwell & Mark McCappinn) on proposals to
introduce traffic restrictions through Crawley which may impact Leafield
21.2        Traffic Survey – to receive update ,and agree when, where and how can people help
21.3        Decision on any further actions required to enable factual comments to be submitted by
Leafield Parish Council to OCC
22     To consider purchase and installation of “Twenty’s Plenty” signage to encourage safe motoring speeds and
agree actions

Consultation & Communication
23       Covid-19 – Review/Update on the Village Volunteer Group – Cllr Russ
24       Correspondence Register

Ordinary Council Meeting Standing Items
25       Around the Village – Items to note or for future discussion
26       Date of Next Meeting – Ordinary Parish Council Meeting on Wednesday 12th November 2020 via video