Agenda for the Parish Council Meeting on Wednesday 13th May 2020 at 8pm by Video Conference

For the transaction of business as stated in the Agenda.  Members of the public and press are welcome to attend.

Please note the meeting will be recorded.


Please contact the Clerk using the Contact link on this website or phone 07756 333703 you would like to attend this meeting via video conference.  Log in details will be sent prior to the meeting.

Mrs Sharon Henley

Clerk/RFO to Leafield Parish Council                                                                                                                                                                                                                                                                     5th May 2020


Item No.


1. Welcome & Apologies for Absence

Ordinary Council Meeting Standing Items

2. Declarations of Interest in Items on the Agenda
3. Approval of Draft Minutes of the Parish Council Meetings held on Wednesday 8th April 2020
4. Clerk’s Report/Matters Arising
5. County & District Councillors’ Reports
6. Opportunity for the Public to Speak – To provide members of the public/press with the opportunity to comment on items on the Agenda or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person

Policy & Finance

7. Approval of Receipts and Payments for May
8. RFO Update on current financial situation
9. Internal Audit – review and approval of :

9.1 Internal Auditor’s Report

9.2 Internal Audit Action Plan

9.3 Completed Annual Internal Audit Report 2019-20 – AGAR page 3

10. Progress on Loan Application for the New Burial Ground

Recreation & Leisure

11. Play Area Monthly Report – Clerk to report on monthly inspection
12. Village Hall

12.1  New CCTV System

12.2  General Updates – Cllr Pearce

13. Village Hall Car Park – update on progress of Tenders – Cllr Caunt


14.     St Michael & All Angels Churchyard:

14.1 Progress on Closure

14.2 Lych Gate Repairs – Resolution to apply to the War Memorials Trust for a grant for repairs, as outlined on CDS Churchyard Survey January 2020

15. Red Phone Box Project – Review of wording for public consultation mail-out on suitable location (post Covid)


16. Planning Applications Received & Decision Notices

Transport & Highways

17. Update on Drainage Issues in the Village:  The Clerk


Consultation & Communication

18. Covid-19 Response

18.1 Review of activities of Village Volunteer Group

18.2 Review of Communications received from WODC and other outside agencies

19. New Website – update on progress
20. Review of Correspondence Register

Ordinary Council Meeting Standing Items

21. Around the Village – Items to note or for future discussion
22. Date of Next Meeting

–          Annual Meeting on 20th May 2020 at 20.00hrs via video conference

–          Ordinary Parish Council Meeting for June on Wednesday 10th June 2020 venue tbc