The next Parish Council meeting is on Tuesday 19th November 2024, at 7.00 pm, at Leafield Village Hall.
The meeting is open to the public, and residents are welcome to attend.
Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.
Agenda
1. Welcome from the Chair
2. To receive apologies for absence
3. To approve and sign the minutes of the Council meeting on 08 October 2024
4. To receive declarations of interest from Members regarding items on the agenda
5. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
6. To receive reports from County and District Councillors
7. To receive and comment on the Clerk’s report
Recreation and Leisure
8. Playground
8.1 To receive regular playground inspection reports and agree actions
8.2 To consider the quotation from RPM Ltd for repair works to playground equipment and agree actions
9. Village Hall
9.1 To receive an update regarding the CIO from the Village Hall Management Committee and agree actions
9.2 To receive an update regarding the Village Hall extension plans and agree actions
9.3 To consider the PWLB information from OALC and agree actions
9.4 To receive business proposals and funding requests from the Village Hall and agree actions
10. Village Hall car park – To receive an update regarding the car park hedging project and agree actions
11. Pavilion – To receive an update regarding the insurance claims
Parish Maintenance
12. To consider the draft grass cutting specifications for 2025-2028 and agree actions
Community
13. To receive an update regarding the proposed Community Speedwatch scheme and agree actions
Planning
14. 24/02720/HHD – Demolition of existing balcony and bin store. Formation of new two storey extension to form additional living space and en-suite bathroom – 4 Malthouse Court, Witney Lane, Leafield
15. 24/02667/FUL – Change of use and conversion of a traditional agricultural building to office and associated warehouse use (class E) and associated works – Albert Barn, Kingstanding Farm, Ascott under Wychwood
16. To comment on any planning applications received before the date of the meeting
17. To receive an update of previous planning applications
18. To consider the Cotswold Natural Landscape Management Plan consultation and agree actions
Administration and Finance
19. Finance update – To review and approve the finance update, to review and approve the bank reconciliation
20. Budget update – To review and approve the budget update
21. Reserves update – To review and approve the reserves update
22. Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
23. To instruct bank signatories to approve the payments
24. To consider the Review of Effectiveness of the 2023-2024 Internal Audit Report and agree actions
25. To note the Local Government Pay Agreement 2024/25 payscales, to be backdated to 01 April 2024
26. To consider training options and agree actions
27. To review and approve the revised Financial Regulations
28. To review and approve the Sexual and General Harassment Policy
29. To review and approve the risk assessments
30. To receive an update regarding the insurance and agree actions
Communications
31. Correspondence Register – To receive the correspondence register and agree actions
32. To receive items for information only
Meetings
33. To receive requests for items for the next agenda, and note that motions for inclusion on the next agenda, and background papers (including quotations), must be received by the Clerk at least one week before the next meeting
34. To confirm the date, place and time for the next meeting
Confidential
35. To consider whether to resolve under Section 1(2) of the Public Bodies (Admission to Meetings) 1960 to exclude the press and public to protect the confidential nature of the business to be transacted during consideration of the following item
36. To consider staffing matters and agree actions
9.3 – Email
9.3 – Loan repayment example
9.3 – Loan repayment example
12 – Grass cutting specification – Churchyard
12 – Grass cutting specification – general areas
12 – Grass cutting specification – Burial ground
12 – Map 6
18 – Email
18 – Consultation
19 – Statement of accounts
20 – Budget update
21 – Reserves update
22 – Payments and receipts
24 – Review of effectiveness of internal audit
25 – Email
25 – Pay agreement
26 – Training opportunities
27 – Financial Regulations
28 – Sexual and General Harassment Policy
29 – Risk Assessment
29 – Risk Assessment – Christmas Tree