The next Parish Council meeting is on Tuesday 12th August 2025, at 7.00 pm, at Leafield Village Hall.
The meeting is open to the public, and residents are welcome to attend.
Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.
Agenda
1. Welcome from the Chair
2. To receive apologies for absence
3. To approve and sign the minutes of the Council meeting on 08 July 2025
4. To receive declarations of interest from Members regarding items on the agenda
5. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
6. To receive reports from County and District Councillors
7. To receive and comment on the Clerk’s report
Recreation and Leisure
8. Playground
8.1 To receive regular playground inspection reports and agree actions
8.2 To receive an update regarding the playground refurbishment plans and agree actions
8.3 To consider the annual independent safety inspection report (if received before the meeting) and agree actions
9. Village Hall
9.1 To receive an update regarding the CIO from the Village Hall Management Committee and agree actions
9.2 To receive an update regarding the new Village Hall lease and agree actions
9.3 To receive an update regarding the Village Hall building works and agree actions
9.4 To consider a request from the Village Hall that the Parish Council be named as the applicant for the planning application required for the Village Hall building works and agree actions
10. Pavilion – To receive an update regarding the subsidence insurance claim and agree actions
11. Village Hall car park – To receive an update regarding the removal of the car left in the Village Hall car park and agree actions
Parish Maintenance
12. To receive an update from the Village Green Working Group and agree actions
13. To consider requests from the Community Speedwatch Group and agree actions
14. Duty of Care Tree Survey
14.1 To consider the Duty of Care tree survey report and agree actions
14.2 To consider a quotation to remove the ivy, brambles and epicormic growth to allow re-inspection of specific trees as listed in the Duty of Care tree survey and agree actions
14.3 To consider a quotation from Jenks Oxford to re-inspect and carry out climbing inspections, as listed in the Duty of Care tree survey, and agree actions
14.4 To request a supportive minute from the PCC regarding tree works required in the churchyard following the Duty of Care tree survey, required by the Diocese as supporting documentation in the permission request for tree works within the churchyard
14.5 To instruct the Clerk to obtain permission from WODC to undertake tree works, for the trees that are within the Conservation Area
14.6 To instruct the Clerk to request permission from the Diocese for tree works within the churchyard
Community
15. To consider a request that the Parish Council purchase a wildlife camera that can be loaned out to parishioners and agree actions
16. To consider a request for an occasional pop-up pizza van and agree actions
17. To consider a request for extra road markings to improve safety and agree actions
18. To consider the 2025 Wilderness Festival direction signage and agree actions
Planning
19. 25/01564/HHD – Alterations to exterior fenestration of the main house and annexe, removal of existing oil tank and surrounding wall enclosure and formation of new terrace/courtyard garden areas – Lower Farm, Witney Lane, Leafield
20. To comment on any planning applications received before the meeting
21. To receive an update of previous planning applications and appeals
Administration and Finance
22. Finance update – To review and approve the finance update, to review and approve the bank reconciliations
23. Budget update – To review and approve the budget update
24. Reserves update – To review and approve the reserves
25. Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
26. To instruct bank signatories to approve the payments
27. To consider training options and agree actions
28. To receive an update regarding the insurance review and agree actions
29. To review and approve the IT Policy (deferred from July meeting)
30. To note the Local Government Pay Agreement 2025/26 payscales, to be backdated to 01 April 2025
31. To note the receipt and publication of the External Auditor Report and Certificate 2024-2025
32. To note the publication of the Notice of Conclusion of Audit 2024-2025
Communications
33. Correspondence Register – To receive the correspondence register and agree actions
34. To receive items for information only
Meetings
35. To receive requests for items for the next agenda, and note that motions for inclusion on the next agenda, and background papers, must be received by the Clerk at least one week before the next meeting
36. To confirm the date, place and time for the next meeting
3 – Draft minutes
7 – Clerk report
14.1 – Tree survey
22 – Statement of accounts
24 – Reserves update
25 – Payments and receipts
27 – Training opportunities
29 – IT policy
30 – NJC pay agreement
31 – External auditor report
32 – Notice of conclusion of audit