Agenda – Council Meeting on Wednesday 09 June at 8.15 pm, at Leafield Village Hall

To all Members of the Council

You are hereby summoned to attend a Meeting of Leafield Parish Council to be held at Leafield Village Hall on Wednesday 09 June 2021 at 20.15 hours for the purpose of transacting the following business.


Anne Ogilvie
Clerk to Leafield Parish Council       04 June 2021

Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.


1. Welcome from the Chairman
2. To receive apologies for absence
3. To approve and sign minutes of Council meeting on 05 May 2021
4. To receive declarations of interest in items in the agenda
5. To receive and comment on Clerk’s report
6. To receive reports from District and County Councillors
7. Opportunity for the public to speak – to provide members of the press/public with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
8. Budget update – To review and approve current year budget update
9. Reserves – To review the reserves
10. Finance update – To review and approve finance update
11. Payments and receipts – To review and approve current payments, to note current receipts
12. To instruct bank signatories to approve payments
13. To receive report regarding new computer for Clerk and agree actions
14. To note revised payment and receipt figures for year ending 31 March 2021 following internal audit
15. To receive and comment on the internal audit report for the year ending 31 March 2021, and agree actions
16. To complete, approve and sign the Annual Governance Statement for the year ending 31 March 2021
17. To approve and sign the Accounting Statements for the year ending 31 March 2021
18. To set the date for the commencement of the Exercise of Public Rights and note the ending date
19. To note that the council has been selected at random by the External Auditor for intermediate review
20. To approve Terms of Reference for the following working groups
20.1 – Village Green working group
20.2 – Churchyard Maintenance working group
20.3 – Burial Ground Administration working group
21. Village Hall – To receive update from Cllr Pearce
22. Playground works
22.1 To note that repair works have taken place in the enclosed playground and agree actions regarding reopening
22.2 To receive playground inspection report and agree actions
23. Pavilion – To receive update regarding insurance claims and agree actions
24. Churchyard
24.1 To receive working group update from Cllr Hamilton
24.2 To receive update regarding the drainage issue from Cllr Russ and agree actions (deferred from meeting on 10 March 2021)
25. Burial Ground Project
25.1 To note that construction phase is complete, aside from path on left hand side
25.2 To receive reports from Burial Ground Administration working group and agree actions
26. Village Green – To receive working group update from Cllr Hamilton
27. Red telephone box – To receive update regarding installation of the telephone box
28. To consider in principle requests from residents to lay power cables for EV charging points under Drovers Lane, north of the Village Green in Leafield
29. Planning – 21/01753/HHD – Stoley, 95 Lower End, Leafield – Erection of a garden building to the rear of the property
Comment deadline – 15 June 2021
30. To comment on any planning applications received before date of meeting
31. To receive update of previous planning applications
32. Correspondence Register – To receive register and agree actions
33. To receive items for information only
34. To receive requests for items for next agenda, and note that items for the next agenda and background papers must be received at least one week before the next meeting.
35. To determine the time and place of ordinary meetings of the council up to and including the next Annual Meeting (deferred from meeting on 05 May 2021)
36. To agree date, place and time for the next meeting

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