The next Parish Council meeting is on Tuesday 8th September 2026, at 7.00 pm, at Leafield Village Hall.
The meeting is open to the public, and residents are welcome to attend.
Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.
Agenda
1. Welcome from the Chair
2. To receive apologies for absence
3. To approve and sign the minutes of the Council meeting on 11 August 2026
4. To receive declarations of interest from Members regarding items on the agenda
5. To receive an update regarding the councillor vacancy
6. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
7. To receive reports from County and District Councillors
8. To receive and comment on the Clerk’s report
Recreation and Leisure
9. Playground
9.1 To receive regular playground inspection reports and agree actions
9.2 To consider increasing the number of litter bin collections or increasing the quantity of litter bins and agree actions
9.3 To consider fencing options for the enclosed playground and agree actions
9.4 To consider quotations and options for maintenance works and agree actions
10. Pavilion – To consider the proposals from the Community Gym and agree actions
11. Football Club – To consider the proposals from the Football Club and agree actions
12. Village Hall – To receive an update regarding Village Hall matters and agree actions
Community
13. To consider how the Council can support vulnerable people in the parish and agree actions (deferred from June and August meetings)
14. To consider responding to WODC’s Local Plan consultation and agree actions
15. To consider installing a noticeboard for public use in the village and agree actions
16. To consider WODC’s Woodford Way car park proposals and agree actions
Parish Maintenance
17. Tree works – To consider quotations for the low priority tree works and agree actions
18. To consider adding blood trauma packs to the defibrillator boxes and agree actions
Planning
19. 26/01848/FUL – Replacement of existing timber framed double-glazed door set and side screen with new powder coated aluminium double-glazed door set and side screen
Leafield Church of England Primary School, The Green, Leafield
20. 26/01986/FUL – Subdivision of dwelling house to form 2no separate dwellings (1 x 3 bed and 1 x 2 bed)
Morfield Cottage, 58 Lower End, Leafield
21. To comment on any planning applications received before the meeting
22. To receive an update of previous planning applications and appeals
Administration and Finance
23. Finance update – To review and approve the finance update, to review and approve the bank reconciliation
24. Budget update – To review and approve the budget update
25. Reserves update – To review and approve the reserves
26. Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
27. To instruct bank signatories to approve the payments
28. To consider training options and agree actions
29. To consider new bank signatories and agree actions
30. To consider councillor vacancies in the Working Group memberships and lead councillors, and agree actions
31. To note the receipt and publication of the External Auditor Report and Certificate 2025-2026
32. To note the publication of the Notice of Conclusion of Audit 2025-2026
33. To note the National Salary Award figures for 2026-2027, to be backdated to 01 April 2026
Communications
34. Correspondence Register – To receive the correspondence register and agree actions
35. To receive items for information only
Meetings
36. To receive requests for items for the next agenda, and note that motions for inclusion on the next agenda, and background papers, must be received by the Clerk at least one week before the next meeting
37. To confirm the date, place and time for the next meeting
Confidential
38. To consider whether to resolve under Section 1(2) of the Public Bodies (Admission to Meetings Act) 1960 to exclude the press and public to protect the confidential nature of the business to be transacted during consideration of the following item
39. To consider a report regarding administrative matters and agree actions
03 – Minutes
08 – Clerk report
10 – Community Gym proposal
14 – Local Plan consultation
18 – Bleed control packs report
23 – Statement
25 – Reserves
26 – Payments and receipts
28 – Training opportunities
31 – External auditor report and certificate
34 – WODC – Street naming