The next Parish Council meeting is on Tuesday 10th June 2025, at 7.00 pm, at Leafield Village Hall.
The meeting is open to the public, and residents are welcome to attend.
Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.
Agenda
1. Welcome from the Chair
2. To note the resignation of the Chair and elect a new Chair of the Council
3. To receive the Acceptance of Office from the Chair
4. To note the resignation of the Vice-Chair and elect a new Vice-Chair of the Council
5. To receive the Acceptance of Office from the Vice-Chair
6. To receive apologies for absence
7. To approve and sign the minutes of the Council meeting on 13 May 2025
8. To receive declarations of interest from Members regarding items on the agenda
9. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
10. To receive reports from County and District Councillors
11. To receive and comment on the Clerk’s report
Recreation and Leisure
12. Playground
12.1 To receive regular playground inspection reports and agree actions
12.2 To receive an update regarding the playground refurbishment plans and agree actions
13. Village Hall
13.1 To receive an update regarding the CIO from the Village Hall Management Committee and agree actions
13.2 To receive an update regarding the new Village Hall lease and agree actions
13.3 To receive an update regarding the Village Hall extension plans and agree actions
13.4 To consider the drains issue behind the Village Hall and Pavilion and agree actions
13.5 To consider a donation request from the Village Hall towards their insurance premium and agree actions
14. Pavilion – To receive an update regarding the subsidence insurance claim and agree actions
15. To consider installing a noticeboard on the Village Green and agree actions
Parish Maintenance
16. To consider options for the horse chestnut tree near The Old Chapel on the Village Green and agree actions
17. To consider removing the brambles on the Village Green by The Old Chapel and agree actions
18. To consider amending the grass cutting scheme for the Village Greens and agree actions
Churchyard and Burial Ground
19. To consider a quotation for the churchyard wall repairs and agree actions
Planning
20. APP/D3125/W/25/3363971 (24/01869/FUL) (Appeal) – Erection of 9 dwellings including affordable homes, with new access and footpath, carports, parking, landscaping, and all enabling works, together with new allotments and dedicated parking
Land adjoining Greenwich Lane, Leafield
21. 25/01063/HHD – Single storey front extension, proposed cladding the north elevation of the first floor
Fairspear Farm, Fairspear Road, Leafield
22. 23/01422/FUL – Development of seven houses and a two storey block of four flats and associated works to include the widening of Greenwich Lane
Land west of Greenwich Lane, Leafield
22.1 To consider whether to make any further written comments regarding the application
22.2 To consider sending a Council representative to the WODC Uplands Planning Committee when the application is considered, and to agree any statement to be made by the representative
23. To comment on any planning applications received before the meeting
24. To receive an update of previous planning applications
Administration and Finance
25. Finance update – To review and approve the finance update, to review and approve the bank reconcilations
26. Budget update – To review and approve the budget update
27. Reserves update – To review and approve the reserves update
28. Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
29. To instruct bank signatories to approve the payments
30. To consider training options and agree actions
31. To receive an update regarding the insurance review and agree actions
32. To consider offering financial support to fund driving tests for Villager Bus volunteer drivers and agree actions
33. To review the portfolio holders in the 2025-2026 Action Plan and agree actions
34. To review and approve the Staffing Committee Terms of Reference
35. To review and approve the Lead Councillor Terms of Reference
Communications
36. Correspondence Register – To receive the correspondence register and agree actions
37. To receive items for information only
Meetings
38. To receive requests for items for the next agenda, and note that motions for inclusion on the next agenda, and background papers, must be received by the Clerk at least one week before the next meeting
39. To confirm the date, place and time for the next meeting
07 – Minutes
11 – Clerk’s report
13.5 – Donation request
18 – Grass cutting specification
18 – Purchase order
18 – Map 1
18 – Map 2
18 – Map 5
18 – Map 6
18 – Map 7
18 – Map 8
20 – Letter
22 – Letter 2023
22 – Letter 2025
25 – Statement of Accounts
27 – Reserves update
30 – Training opportunities
33 – Action Plan
34 – TOR Staffing Committee
35 – TOR Lead Councillor
