The next Parish Council meeting is on Tuesday 11th February 2025, at 7.00 pm, at Leafield Village Hall.
The meeting is open to the public, and residents are welcome to attend.
Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.
Agenda
1. Welcome from the Chair
2. To receive apologies for absence
3. To approve and sign the minutes of the Council meeting on 14 January 2025
4. To note the resignations of Cllr Russ and Cllr Stammers, and receive an update regarding the vacancy process
5. To receive declarations of interest from Members regarding items on the agenda
6. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
7. To receive reports from County and District Councillors
8. To receive and comment on the Clerk’s report
Recreation and Leisure
9. Playground
9.1 To receive regular playground inspection reports and agree actions
9.2 To receive an update regarding the playground refurbishment plans and agree actions
9.3 To approve the purchase and installation of a new bench in the enclosed playground and agree actions
9.4 To consider the playground mowing contract and agree actions
9.5 To consider the maintenance contract for the path to the north of the playground and agree actions
10. To ratify the agreement to plant a new tree by the playground and agree actions
11. Village Hall
11.1 To receive an update regarding the CIO from the Village Hall Management Committee and agree actions
11.2 To receive an update regarding the Village Hall extension plans and agree actions
11.3 To receive an update regarding the new Village Hall lease and agree actions
12. Village Hall car park
12.1 To receive an update regarding the car park hedging project and agree actions
12.2 To consider the clearing of mud from the car park by Churchill Surfacing and agree actions
12.3 To ratify the biannual filling of potholes in the car park by Churchill Surfacing
13. Football Club – To consider a request from the Football Club to provide a letter guaranteeing their usage of the playing field for an agreed number of years, and agree actions
14. Pavilion – To receive an update regarding the insurance claim
Churchyard and Burial Ground
15. To consider the issue of overhanging trees in the churchyard and agree actions
16. To consider quotations for the 3 year churchyard grass maintenance contract and agree actions
17. To consider the quotations for the 3 year burial ground grass maintenance contract and agree actions
18. To consider the churchyard memorial inspection project, and agree actions
19. To consider renewing the Green Waste Bin licence and agree actions
Parish Maintenance
20. To consider the quotations for the 3 year general mowing contract and agree actions
Community
21. To select a new Council representative for the WING committee and agree actions
22. To consider the lack of public transport in Leafield, and the issues faced by users of the available services, and agree actions
Planning
23. Appeal – APP/D3125/W/24/3357979 (24/01693/S73) – Variation of condition 19 of permission 22/03408/FUL to allow the removal of the restriction on the 8 x barn style cabins that prevent them from being used as permanent occupation or as a primary place of residence
Leafield Technical Centre, Langley
24. To comment on any planning applications received before the date of the meeting
25. To receive an update of previous planning applications
Administration and Finance
26. Finance update – To review and approve the finance update, to review and approve the bank reconciliation
27. Budget update – To review and approve the budget update
28. Budget virement – To review and approve the budget virement report
29. Reserves transfer – To review and approve the transfer of funds to reserves
30. Reserves update – To review and approve the reserves update
31. Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
32. To instruct bank signatories to approve the payments
33. To consider training options and agree actions
34. To receive an update regarding the insurance review and agree actions (deferred from December and January meetings)
35. To review and approve the policies and procedures as per appendix 1
36. To review and approve the asset register
Communications
37. Correspondence Register – To receive the correspondence register and agree actions
38. To receive items for information only
Meetings
39. To receive requests for items for the next agenda, and note that motions for inclusion on the next agenda, and background papers (including quotations), must be received by the Clerk at least one week before the next meeting
40. To confirm the date, place and time for the next meeting
03 – January meeting minutes
08 – Clerk’s report
13 – Request
18 – Report
18 – ICCM Memorial inspection training
18 – Example map
19 – Green waste licence
21 – Email
23 – Appeal
26 – Statement of accounts
27 – Budget update
28 – Report
29 – Report
30 – Reserves update
31 – Payments and receipts
31 – Donation request
33 – Training opportunities
35 – Policies for review and approval
36 – Asset register
37 – CFO membership email
37 – Floodlighting request