Parish Council Meeting – Tuesday 11th June, 7pm at Leafield Village Hall

The next Parish Council meeting is on Tuesday 11th June 2024, at 7.00 pm, at Leafield Village Hall.

The meeting is open to the public, and residents are welcome to attend.

Recording of the meeting:  Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.


  1. Welcome from the Chair
  2. To receive apologies for absence
  3. To approve and sign the minutes of the Council meeting on 14 May 2024
  4. To receive declarations of interest from Members regarding items on the agenda
  5. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
  6. To receive reports from County and District Councillors
  7. To receive and comment on the Clerk’s report

Recreation and Leisure

  1. Playground – To receive regular playground inspection reports and agree actions
  2. Playground refurbishment project – To consider the playground refurbishment project and agree actions
  3. Village Hall –
    10.1 To receive an update regarding the CIO from the Village Hall Management Committee and agree actions
    10.2  To receive an update regarding the Village Hall extension plans and agree actions
    10.3  To reconsider the resolution 2024-103  “To retain the principal terms of the current lease in the new Village Hall lease” and “To send the original lease to the Council’s solicitor and advise that the Council has resolved to retain the principal terms of the current lease for the new Village Hall”
    10.4  To agree the principal terms of the new Village Hall lease with the Village Hall Committee and agree actions
    10.5  To consider the quotations for the Village Hall drainage works and agree actions
    10.6  To consider the grant request from the Village Hall and agree actions
  4. Village Hall Car Park – To receive further quotation information for the creation of a tarmacked surface from the car park entrance to the Village Hall and agree actions
  5. Football Club changing facilities – To receive an update regarding the portacabins and agree actions
  6. Pavilion – To receive an update regarding the insurance claims

Churchyard and Burial Ground

  1. Burial ground administration – To consider the burial ground regulations and administration proposals and agree actions
  2. Path maintenance – To consider path maintenance advice from the contractor and agree actions
  3. Biodiversity – To reconsider the baseline habitat survey received in January 2024 and agree actions
  4. Training – To consider ICCM training for Cllr Shuttlewood and agree actions
  5. Noticeboard – To consider installing a noticeboard in the burial ground and agree actions


  1. To consider the request for the Leafield Garage and Car Boot Sale to use the Village Green on Sunday 08 September 2024 and agree actions


  1. 24/01136/S73 – Variation of condition 2 of permission 22/00571/FUL to allow changes to roof height of new dwellings
    49 Lower End, Leafield – comment by 05 June 2024 (extension for PC agreed)
  2. 24/01176/S73 – Variation of condition 4 to planning permission 22/01226/FUL to allow the portacabins to remain in situ for a further two years
    The Pavilion, Lower End, Leafield – comment by 07 June 2024 (extension for PC agreed)
  3. 24/01144/HHD – Erection of a detached log cabin / summerhouse
    Ivy House, The Ridings, Leafield – comment by 07 June 2024 (extension for PC agreed)
  4. 24/00716/HHD – Proposed external works to include demolition of existing outbuildings, erection of single storey side extension, stone canopy over front door, timber cladding to existing side extension, rear roof lights, replacement double glazed windows and formation of vehicular access to property
    Red House, Witney Lane, Leafield – comment by 25 June 2024
  5. To comment on any planning applications received before the date of the meeting
  6. To receive an update of previous planning applications
  7. To note that WING has submitted a report objecting to outline planning application 24/00482/OUT and agree actions

Administration and Finance

  1. Finance update – To review and approve the finance update, to review and approve the bank reconciliation
  2. Budget update – To review and approve the budget update
  3. Reserves update – To review and approve the reserves
  4. Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
  5. To instruct bank signatories to approve the payments
  6. To consider insurance options for the Council
  7. To review and approve the Lead Councillor terms of reference
  8. To consider the Council’s projects and priorities for 2024-2025 and agree actions


  1. Correspondence Register – To receive the correspondence register and agree actions
  2. To receive items for information only


  1. To receive requests for items for the next agenda, and note that motions for inclusion on the next agenda, and background papers (including quotations), must be received by the Clerk at least one week before the next meeting
  2. To confirm the date, place and time for the next meeting


7 – Clerk report
16 – Biodiversity report
17 – Cemetery training
17 – ICCM training
26 – WING report
27 – Statement of accounts
29 – Reserves report
30 – Payments and receipts
33 – TOR Lead Councillor
34 – Current projects

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