The next Parish Council meeting is on Tuesday 11th March 2025, at 7.00 pm, at Leafield Village Hall.
The meeting is open to the public, and residents are welcome to attend.
Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.
Agenda
1. Welcome from the Chair
2. To receive apologies for absence
3. To approve and sign the minutes of the Council meeting on 11 February 2025
4. To receive an update regarding the councillor vacancies
5. To receive declarations of interest from Members regarding items on the agenda
6. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
7. To receive reports from County and District Councillors
8. To receive and comment on the Clerk’s report
Recreation and Leisure
9. Playground
9.1 To receive regular playground inspection reports and agree actions
9.2 To receive an update regarding the playground refurbishment plans and agree actions (deferred from February meeting)
10. Village Hall
10.1 To receive an update regarding the CIO from the Village Hall Management Committee and agree actions
10.2 To receive an update regarding the new Village Hall lease and agree actions
10.3 To receive an update regarding the Village Hall extension plans and agree actions
11. Pavilion – To receive an update regarding the subsidence insurance claim and agree actions
12. Football Club – To receive an update regarding the Football Club request for the Council to provide a letter guaranteeing their usage of the playing field for an agreed number of years, and agree actions
13. Signage for the playing field – To consider purchasing signage reminding people to remove dog mess from the playing field and agree actions
Planning
14. 25/00414/HHD – Demolition of existing outbuildings, erection of two storey side extension, associated external works and formation of vehicular access to property – Red House, Witney Lane, Leafield
15. 25/00454/FUL – Erection of open fronted all purpose agricultural barn (retrospective) – Leafield Pig Farm, Purrants Lane, Leafield
16. To comment on any planning applications received before the date of the meeting
17. To receive an update of previous planning applications
Administration and Finance
18. Finance update – To review and approve the finance update, to review and approve the bank reconciliation
19. Budget update – To review and approve the budget update
20. Reserves update – To review and approve the reserves update
21. Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
22. To instruct bank signatories to approve the payments
23. To consider training options and agree actions
24. To receive an update regarding the insurance review and agree actions
25. To receive a report following the Internal Financial Check and agree actions
26. To receive and comment on the interim internal audit report and agree actions
Communications
27. Correspondence Register – To receive the correspondence register and agree actions
28. To receive items for information only
Meetings
29. To receive requests for items for the next agenda, and note that motions for inclusion on the next agenda, and background papers (including quotations), must be received by the Clerk at least one week before the next meeting
30. To confirm the date, place and time for the next meeting
03 – Minutes
08 – Clerk report
13 – Email – dog fouling signage
18 – Statement of account
19 – Budget update
20 – Reserves update
21 – Payments and receipts
23 – Training opportunities
25 – Internal financial check
26 – Interim internal audit report