The next Parish Council meeting is on Tuesday 2nd December 2025, at 7.00 pm, at Leafield Village Hall.
The meeting is open to the public, and residents are welcome to attend.
Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.
Agenda
1. Welcome from the Chair
2. To receive apologies for absence
3. To approve and sign the minutes of the Council meeting on 11 November 2025
4. To receive declarations of interest from Members regarding items on the agenda
5. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
6. To receive reports from County and District Councillors
7. To receive and comment on the Clerk’s report
Recreation and Leisure
8. Playground – To receive regular playground inspection reports and agree actions
9. Village Hall
9.1 To receive an update regarding the CIO from the Village Hall Management Committee and agree actions
9.2 To receive an update regarding the new Village Hall lease and agree actions
9.3 To receive an update regarding the Village Hall building works and agree actions
10. Pavilion – To receive an update regarding the subsidence insurance claim and agree actions
Parish Maintenance
11. Tree works – To consider new tree planting and agree actions
12. Village Green – To consider repairing damaged areas of road surface on the Village Green and agree actions
Community
13. To consider the issue of parking on pavements and roads, and requesting traffic calming measures for areas of the village, and agree actions
14. To consider having the runoff water from the leak on Witney Lane independently tested, and agree actions
Churchyard and Burial Ground
15. To review the burial ground fees and agree actions (deferred from November meeting)
Planning
16. 25/02831/LBC – Internal and external alterations to carry out refurbishment works to include provision of new vehicular entrance with new entrance gates and parking area, changes to some windows and doors, re-routing of foul drain currently running beneath barn, changes to internal ground floor and first floor layouts together with the conversion of first floor loft to bedroom and Byre to external room. Alterations to existing garage to relocate entrance and associated landscaping works
Church Farm, Witney Lane, Leafield
17. 25/02830/HHD – Refurbishment works to include provision of new vehicular entrance with new entrance gates and parking area, changes to some windows and doors, re-routing of foul drain currently running beneath barn, conversion of first floor loft to bedroom and Byre to external room. Alterations to existing garage to relocate entrance and associated landscaping works
Church Farm, Witney Lane, Leafield
18. To comment on any planning applications received before the meeting
19. To receive an update of previous planning applications and appeals
20. To consider responding to WODC’s Local Plan 2043 preferred spatial options consultation
Budget
21. To consider the draft budget for 2026-2027 and agree actions
22. To approve the precept for 2026-2027
Administration and Finance
23. Finance update – To review and approve the finance update, to review and approve the bank reconciliations
24. Budget update – To review and approve the budget update
25. Reserves update – To review and approve the reserves
26. Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
27. To instruct bank signatories to approve the payments
28. To consider training options and agree actions
29. To receive an update regarding the insurance review and agree actions
30. To approve the revised delegation arrangements to the Clerk
31. OCC LGPS pension
- To acknowledge receipt and understanding of the results schedule
- To confirm acknowledgement (or otherwise) of the contribution rate of payment from 01/04/26
- To provide any comments about the Council’s result
Communications
32. Correspondence Register – To receive the correspondence register and agree actions
33. To receive items for information only
Meetings
34. To receive requests for items for the next agenda, and note that motions for inclusion on the next agenda, and background papers, must be received by the Clerk at least one week before the next meeting
35. To confirm the date, place and time for the next meeting
Confidential
36. To consider whether to resolve under Section 1(2) of the Public Bodies (Admission to Meetings Act) 1960 to exclude the press and public to protect the confidential nature of the business to be transacted during consideration of the following item
37. To consider staffing matters and agree actions