The next Parish Council meeting is on Tuesday 8th July 2025, at 7.00 pm, at Leafield Village Hall.
The meeting is open to the public, and residents are welcome to attend.
Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.
Agenda
1. Welcome from the Chair
2. To elect a new Vice-Chair of the Council
3. To receive the Acceptance of Office from the Vice-Chair
4. To receive apologies for absence
5. To approve and sign the minutes of the Council meeting on 10 June 2025
6. To receive declarations of interest from Members regarding items on the agenda
7. Opportunity for the public to speak – To provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
8. To receive reports from County and District Councillors
9. To receive and comment on the Clerk’s report
Recreation and Leisure
10. Playground
10.1 To receive regular playground inspection reports and agree actions
10.2 To receive an update regarding the playground refurbishment plans and agree actions
11. Village Hall
11.1 To receive an update regarding the CIO from the Village Hall Management Committee and agree actions
11.2 To receive an update regarding the new Village Hall lease and agree actions
11.3 To receive an update regarding the Village Hall extension plans and agree actions
11.4 To consider a quotation to remove the nettles and overgrown vegetation from behind the Village Hall and agree actions
12. Pavilion – To receive an update regarding the subsidence insurance claim and agree actions
13. Playing field
13.1 To consider a request to hold a Beer Festival on 15 and 16 August, and agree actions
13.2 To consider a quotation to remove the fallen tree from the playing field and agree actions
13.3 To consider quotations for an accurate boundary plan of the playing field and agree actions
14. Village Hall car park – To receive an update regarding the removal of the car left on the Village Hall car park and agree actions
Parish Maintenance
15. To consider options for the horse chestnut tree near The Old Chapel on the Village Green and agree actions
16. To consider the salt bag and salt bin options from OCC and agree actions
17. To receive an update from the Village Green Working Group and agree actions
18. To consider purchasing benches for the Village Green and agree actions
Churchyard and Burial Ground
19. To consider a quotation for the churchyard wall repairs following receipt of further information and agree actions
20. To review the options for the Lychgate war memorial plaque and agree actions
Community
21. To consider a response to the Local Government Reorganisation engagement surveys and agree actions
Planning
22. 25/01346/HHD – Erection of a single storey extension – 1 Brooks Row, Leafield
23. 25/01448/FUL – Demolition of the existing garage and erection of a dwelling with parking and amenity space, with new access and parking to the existing dwelling – Wychwood Place, The Ridings, Leafield
24. 25/01418/HHD – Erection of fence above dry stone wall (retrospective) – Pinewood, 89 Lower End, Leafield
25. To comment on any planning applications received before the meeting
26. To receive an update of previous planning applications and appeals
27. To consider responding to the Local Plan 2024 consultation and agree actions
Administration and Finance
28. Finance update – To review and approve the finance update, to review and approve the bank reconciliation
29. Budget update – To review and approve the budget update
30. Reserves update – To review and approve the reserves
31. Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
32. To instruct bank signatories to approve the payments
33. To consider training options and agree actions
34. To receive an update regarding the insurance review and agree actions
35. To review the working group memberships and agree actions (requested at May council meeting)
36. To review and approve the IT Policy
37. To consider the Letter of Engagement for the 2025-2026 internal auditor and agree actions
Communications
38. Correspondence Register – To receive the correspondence register and agree actions
39. To receive items for information only
Meetings
40. To receive requests for items for the next agenda, and note that motions for inclusion on the next agenda, and background papers, must be received by the Clerk at least one week before the next meeting
41. To confirm the date, place and time for the next meeting
5 – Draft minutes – June
9 – Clerk report
16 – Winter preparedness
20 – Lychgate report
21 – Local Government Reorganisation
21 – Oxford City Council
21 – Twocouncil
27 – Local Plan consultation
27 – Preferred policy options
28 – Statement of accounts
30 – Reserves update
31 – Payments and receipts
33 – Training opportunities
35 – Working group membership
36 – IT Policy