Parish Council Meeting – Wednesday 08 September 2021

To all Members of the Council

You are hereby summoned to attend a Meeting of Leafield Parish Council to be held at Leafield Village Hall on Wednesday 08 September 2021 at 20.15 hours for the purpose of transacting the following business.


Anne Ogilvie PSLCC
Clerk to Leafield Parish Council
03 September 2021

Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.


1. Welcome from the Chairman
2. To receive apologies for absence
3. To approve and sign minutes of the Council meeting on 11 August 2021
4. To receive declarations of interest in items in the agenda
5. To receive and comment on Clerk’s report
6. To receive update regarding councillor vacancies
7. To receive reports from District and County Councillors
8. Opportunity for the public to speak – to provide members of the press/public with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person

Recreation and Leisure

9. Playground –
9.1 To receive annual playground inspection report and agree actions
9.2 To receive regular playground inspection reports and agree actions
9.3 To consider quotation for playground repairs from RPM Ltd and agree actions
10. Pavilion – To receive update regarding insurance claims and agree actions
11. Football Club – To consider request from Football Club to install a temporary portacabin in the Village Hall Car Park for changing facilities
12. CCTV/security system for the Village Hall and Pavilion
12.1 To consider review of the current CCTV system
12.2 To consider obtaining quotations for a new CCTV/security system
13. Village Hall Carpark –
13.1 To consider obtaining quotations to lay concrete and install a gate between the path to the side of the Village Hall (that leads to the pre-school) and the large hedge to prevent unauthorised vehicle access to the playing field
13.2 Current repairs – To consider quotation from Churchill Surfacing to make repairs to the Village Hall carpark surface
13.3 Regular annual repairs – To consider contracting a preferred supplier to carry out repairs to the Village Hall carpark on a regular basis
13.4 Driveway relaying – To consider obtaining quotations for surface works to the entranceway of the Village Hall carpark


14. Churchyard –
14.1 To review and approve the churchyard maintenance project management plan and agree actions
14.2 To consider quotations for church wall survey and agree actions
15. Lychgate – To receive update regarding repairs to the Lychgate
16. Speed sign – To consider obtaining quotation for speed sign and agree actions
17. Community Orchard/Forest Garden – To receive verbal report from Rebecca Prowers
18. Burford Bridge weight restriction – To receive update regarding the autumn surveys


19. 21/02869/S73 – Variation of condition 2 of planning permission 21/00836/FUL to allow a reduced sized rebuild of the milking shed together with changes to fenestration – The Leazings, Witney Lane, Leafield – comment by 21 September 2021
20. 21/02953/HHD – Rear two storey extension and single storey extension – Sunnybank, The Green, Leafield – comment by 24 September 2021
21. To comment on any planning applications received before date of meeting
22. To receive update of previous planning applications
23. To consider how planning applications are reviewed by council and agree actions

Policy and Finance

24. Budget update – To review and approve current year budget update
25. Reserves – To review the reserves
26. Finance update – To review and approve finance update, to review and approve bank reconciliation
27. Payments and receipts – To review and approve current payments, to note current receipts
28. To instruct bank signatories to approve payments
29. To approve Terms of Reference for the Village Green working group (deferred from meeting on 09 June 2021)
30. To consider draft Action Plan for 2022-23 and agree actions
31. To consider request from the Clerk to attend the SLCC National Conference in October
32. To review and approve the Health and Safety Policy
33. To review and approve the Document Storage, Retention and Destruction Policy


34. Correspondence Register – To receive register and agree actions
35. To receive items for information only


36. To receive requests for items for next agenda, and note that items for the next agenda and background papers must be received at least one week before the next meeting.
37. To confirm date, place and time for the next meeting

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