Parish Council Meeting – Wednesday 11 August at 8.15 pm, Leafield Village Hall

To all Members of the Council
You are hereby summoned to attend a Meeting of Leafield Parish Council to be held at Leafield Village Hall on Wednesday 11 August 2021 at 20.15 hours for the purpose of transacting the following business.


Anne Ogilvie
Clerk to Leafield Parish Council        06 August 2021

Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.


1. Welcome from the Chairman
2. To receive or accept apologies for absence
3. To approve and sign minutes of the Council meeting on 21 July 2021
4. To receive declarations of interest in items in the agenda
5. To receive and comment on Clerk’s report
6. To receive update regarding councillor vacancies
7. To receive reports from District and County Councillors
8. Opportunity for the public to speak – to provide members of the press/public with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person

Policy and Finance
9. Budget update – To review and approve current year budget update
10. Reserves – To review the reserves
11. Finance update – To review and approve finance update
12. Payments and receipts – To review and approve current payments, to note current receipts
13. To instruct bank signatories to approve payments
14. To approve Terms of Reference for the following working groups
14.1 – Village Green working group (deferred from meeting on 09 June 2021)
14.2 – Churchyard Maintenance working group (deferred from meeting on 09 June 2021)
15. To review and approve the Disciplinary and Grievance Policy
16. To review and approve the Equal Opportunities Policy
17. To co-opt new councillors

Recreation and Leisure
18. Village Hall – To receive update from Cllr Pearce
19. Playground – To receive playground inspection report and agree actions
20. Pavilion – To receive update regarding insurance claims and agree actions
21. Football Club – To consider request from Football Club to install a temporary portacabin in the Village Hall Car Park for changing facilities

22. Churchyard –
22.1 To receive working group update from Cllr Russ
22.2 To receive update regarding the drainage issue from Cllr Russ and agree actions
22.3 To receive churchyard maintenance project management plan update from Cllr Caunt and agree actions
23. Burial Ground Project – To receive report from Burial Administration working group and agree actions
24. Village Green – To receive working group update
25. Red telephone box – To receive update regarding installation of the telephone box

26. To comment on any planning applications received before date of meeting
27. To receive update of previous planning applications

28. Correspondence Register – To receive register and agree actions
29. To receive items for information only

30. To receive requests for items for next agenda, and note that items for the next agenda and background papers must be received at least one week before the next meeting.
31. To confirm date, place and time for the next meeting

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