Parish Council Meeting – Wednesday 12th July 2023

The next Parish Council meeting is on Wednesday 12th July 2023, at 8.15 pm, at Leafield Village Hall.

The meeting is open to the public, and residents are welcome to attend.

Recording of the meeting:  Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.

AGENDA

  1. Welcome from the Chairman
  2. To receive apologies for absence
  3. To approve and sign the minutes of the Council meeting on 14 June 2023
  4. To receive declarations of interest from Members regarding items on the agenda
  5. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
  6. To receive reports from County and District Councillors
  7. To receive and comment on the Clerk’s report

Recreation and Leisure

  1. Playground – To receive regular playground inspection reports and agree actions

Environment

  1. Neighbourhood Plan – To consider whether to undertake a Neighbourhood Plan and agree actions
  2. Village Green
    10.1 To consider a request to allow a group to plant daffodils on the Green and agree actions
    10.2   To consider a letter from residents regarding the proposal for a replacement tree on the Village Green and agree actions

Churchyard and Burial Ground

  1. To consider a request from the Church for the paths to be weeded and agree actions

Planning

  1. 23/01429/FUL – Replace existing storage shed with new log cabin for use as pre-school office/meeting room and erection of new storage shed in revised position – New Village Hall, Lower End, Leafield – comment by 10 July 2023 (extension for Parish Council granted)
  2. 23/01142/FUL – Erection of 2.2m high ivy screen fencing and increase height of main pedestrian gate to 1.8m. Remove existing storage shed and construction of new cabin to provide additional teaching space together with associated works – Leafield Church of England Primary School, The Green, Leafield – comment by 12 July 2023 (extension for Parish Council granted)
  3. 23/01583/HHD – To allow the use of garage for additional living space (retrospective) – Wychwood Grange, Fordwells, Witney – comment by 17 July 2023
  4. 23/01494/HHD – Internal and external alterations including removal of outbuildings, removal of existing conservatory and erection of single storey rear extension. Installation of electric vehicle charging point, removal of external cladded wall with associated door and window and replacement stone wall, timber door and window – Witney Cottage, Witney Lane, Leafield – comment by 18 July 2023
  5. 23/01495/LBC – Internal and external alterations including removal of outbuildings, removal of existing conservatory and erection of single store rear extension. Installation of electric vehicle charging point, removal of external cladded wall with associated door and window and replacement stone wall, timber door and window – Witney Cottage, Witney Lane, Leafield – comment by 18 July 2023
  6. To comment on any planning applications received before the date of the meeting
  7. To receive an update of previous planning applications

Administration and Finance

  1. Finance update – To review and approve the finance update, to review and approve the bank reconciliation
  2. Budget update – To review and approve the budget update
  3. Reserves – To review and approve the reserves
  4. Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
  5. To instruct bank signatories to approve payments
  6. To consider the 2023-2024 Action Plan and agree actions

Communications

  1. Correspondence Register – To receive the correspondence register and agree actions
  2. To receive items for information only

Meetings

  1. To receive requests for items for the next agenda, and note that motions for inclusion on the next agenda, and background papers (including quotations), must be received by the Clerk at least one week before the next meeting
  2. To confirm the date, place and time for the next meeting

7 – Clerk report
19 – Finance update
20 – Budget update
21 – Reserves update
22 – Payments and receipts
24 – Action Plan

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