Parish Council Meeting – Wednesday 13 April 2022

To all Members of the Council

You are hereby summoned to attend a Meeting of Leafield Parish Council to be held at Leafield Village Hall on Wednesday 13 April 2022 at 20.15 hours for the purpose of transacting the following business.


Anne Ogilvie PSLCC

Clerk to Leafield Parish Council
08 April 2022

Recording of the meeting:  Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.


  1. To elect a Chairman
  2. Welcome from the Chairman
  3. To elect a Vice-Chairman
  4. To receive apologies for absence
  5. To approve and sign minutes of the Council meeting on 02 March 2022
  6. To receive declarations of interest in items in the agenda
  7. To receive and comment on Clerk’s report
  8. To receive reports from District and County Councillors
  9. Opportunity for the public to speak – to provide members of the press/public with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person

Policy and Finance

  1. Finance update – To review and approve the finance update, to review and approve the bank reconciliation
  2. Reserves – To review and approve reserves and earmarked reserves
  3. Payments and receipts – To review and approve current payments, to note current receipts
  4. To instruct bank signatories to approve payments
  5. Community Engagement Survey – to receive update regarding Community Engagement Survey and agree actions (deferred from December meeting)
  6. To consider funding request from West Oxfordshire Community Transport
  7. To consider funding request from Leafield Platinum Jubilee Committee
  8. To consider creating an Emergency Plan for the parish and agree actions
  9. To review methods of residents communicating with the council

Recreation and Leisure

  1. Playground –
    19.1    To receive regular playground inspection reports and agree actions
    19.2    To consider quotation for repairs to two items of play equipment and agree actions
    19.3    To consider playground grass cutting quotations and agree actions
  1. To receive updates regarding the Football Club portacabin request regarding grant application and agree actions
  2. To approve the Jubilee Community Group to use the Village Green for family games on 02 June 2022
  3. To receive Pavilion claim update and agree actions


  1. Speed Indication Device – To consider Cllr Butler’s proposal regarding positions for speed indication devices and agree actions


  1. 22/00689/HHD – Erection of single and two storey rear extensions – 6 Fairspear Road, Leafield – comment by 19/04/22
  2. To comment on any planning applications received before date of meeting
  3. To receive update of previous planning applications


  1. Correspondence Register – To receive register and agree actions
  2. To receive items for information only


  1. To receive requests for items for next agenda, and note that motions for inclusion on the next agenda and background papers (including quotations) must be received by the Clerk at least one week before the next meeting.
  2. To confirm date, place and time for the next meeting
  3. To agree date, place and time for the Annual Parish Meeting

07 – Clerk’s report
10 – Finance update
11 – Earmarked reserves
12 – Payments and receipts
15 – WOCT grant request
16 – Jubilee Commmunity Group grant request
19.3 – Playground grass cutting quotation report
21 – Jubilee Community Group request
23 – SIDs

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