The next Parish Council meeting is on Thursday 26th June 2026, at 7.00 pm, at Leafield Pavilion.
The meeting is open to the public, and residents are welcome to attend.
Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.
Agenda
1. Welcome from the Chair
2. To receive apologies for absence
3. To approve and sign the minutes of the Council meeting on 12 May 2026
4. To receive declarations of interest from Members regarding items on the agenda
5. To consider the co-option of new councillors
6. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
7. To receive reports from County and District Councillors
8. To receive and comment on the Clerk’s report
Recreation and Leisure
9. Playground
9.1 To receive regular playground inspection reports and agree actions
9.2 To receive an update regarding the playground refurbishment project and agree actions
9.3 To receive an update regarding the fundraising and fundraising events and agree actions
10. To respond to a request from Leafield Preschool regarding log stools and agree actions
11. Village Hall
11.1 To consider a grant request for a solar panel and battery system for the Village Hall and agree actions
11.2 To receive an update regarding Village Hall matters and agree actions
12. Car park – To consider a quotation to burn off the weeds in the car park and agree actions
Community
13. To consider how the Council can support vulnerable people in the parish and agree actions
Parish Maintenance
14. To consider purchasing a new Union Flag and agree actions
Planning
15. To comment on any planning applications received before the meeting
16. To receive an update of previous planning applications and agree actions
Annual Accounts and Governance
17. To receive and comment on the the RFO’s review of the annual accounts to 31 March 2026
18. To approve the Statement of Accounts to 31 March 2026
19. To approve the bank reconciliations to 31 March 2026
20. To receive and comment on the internal audit report for the year ending 31 March 2026
21. To complete and sign the Annual Governance Statement for the year ending 31 March 2026
22. To approve and sign the Annual Accounting Statements for the year ending 31 March 2026
23. To set the date for the commencement of the Exercise of Public Rights
24. To consider the internal auditor arrangement for the current financial year and agree actions
Administration and Finance
25. Finance update – To review and approve the finance update, to review and approve the bank reconciliations
26. Budget update – To review and approve the budget update
27. Reserves update – To review and approve the reserves update
28. Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
29. To instruct bank signatories to approve the payments
30. To consider training options and agree actions
Communications
31. Correspondence Register – To receive the correspondence register and agree actions
32. To receive items for information only
Meetings
33. To receive requests for items on the agenda, and note that motions for inclusion on the next agenda, and background papers, must be received by the Clerk at least one week before the next meeting
34. To confirm the date, place and time for the next meeting