The next Parish Council meeting is on Tuesday 13th January 2026, at 7.00 pm, at Leafield Village Hall.
The meeting is open to the public, and residents are welcome to attend.
Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.
Agenda
1. Welcome from the Chair
2. To receive apologies for absence
3. To approve and sign the minutes of the Council meeting on 11 November 2025
4. To note that the meeting on 02 December 2025 did not take place
5. To receive declarations of interest from Members regarding items on the agenda
6. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minute per person
7. To receive reports from County and District Councillors
8. To receive and comment on the Clerk’s report
Recreation and Leisure
9. Playground – To receive regular playground inspection reports and agree actions
10. Village Hall
10.1 To receive an update regarding the CIO from the Village Hall Management Committee and agree actions
10.2 To receive an update regarding the new Village Hall lease and agree actions
10.3 To receive an update regarding the Village Hall building works and agree actions
11. Pavilion – To receive an update regarding the subsidence insurance claim and agree actions
Parish Maintenance
12. Tree works – To consider new tree planting and agree actions
13. Village Green – To consider repairing damaged areas of road surface on the Village Green and agree actions
14. Salt and grit
14.1 To consider purchasing grit and salt for the parish and agree actions
14.2 To consider purchasing a manual snow pusher and agree actions
Community
15. To consider the issue of parking on pavements and roads, and requesting traffic calming measures for areas of the village, and agree actions
16. To consider having the runoff water from the leak on Witney Lane independently tested, and agree actions
Churchyard and Burial Ground
17. To review the burial ground fees and agree actions (deferred from November meeting)
18. To consider quotations for the removal of the dead pine tree in the walled copse and agree actions
Planning
19. To comment on any planning applications received before the meeting
20. To receive an update of previous planning applications and appeals
Administration and Finance
23. Finance update – To review and approve the finance update, to review and approve the bank reconciliations
24. Budget update – To review and approve the budget update
25. Reserves update – To review and approve the reserves
26. Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
27. To instruct bank signatories to approve the payments
28. To consider training options and agree actions
29. To receive an update regarding the insurance review and agree actions
30. To approve the revised delegation arrangements to the Clerk
31. OCC LGPS pension
– To acknowledge receipt and understanding of the results schedule
– To confirm acknowledgement (or otherwise) of the contribution rate of payment from 01/04/26
– To provide any comments about the Council’s result
32. To consider options for the format of council meetings and agree actions
Communications
33. Correspondence Register – To receive the correspondence register and agree actions
34. To receive items for information only
Meetings
35. To receive request for items for the next agenda, and note that motions for inclusion on the next agenda, and background papers, must be received by the Clerk at least one week before the next meeting
36. To confirm the date, place and time for the next meeting
Confidential
37. To consider whether to resolve under Section 1(2) of the Public Bodies (Admission to Meetings Act) 1960 to exclude the press and public to protect the confidential nature of the business to be transacted during consideration of the following item
38. To consider staffing matters and agree actions
3 – Draft minutes
8 – Clerk report
17 – Burial fees review
17 – Burial ground charges
20 – Planning approval
23 – Statement of accounts
25 – Reserves update
26 – Payments and receipts
28 – Training opportunities
30 – Draft scheme of delegation