The next Parish Council meeting is on Tuesday 14th January 2025, at 7.00 pm, at Leafield Village Hall.
The meeting is open to the public, and residents are welcome to attend.
Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.
Agenda
1. Welcome from the Chair
2. To receive apologies for absence
3. To approve and sign the minutes of the Council meeting on 10 December 2024
4. To receive declarations of interest from Members regarding items on the agenda
5. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
6. To receive reports from County and District Councillors
7. To receive and comment on the Clerk’s report
Recreation and Leisure
8. Playground – To receive regular playground inspection reports and agree actions
9. Village Hall
9.1 To receive an update regarding the CIO from the Village Hall Management Committee and agree actions
9.2 To receive an update regarding the Village Hall extension plans and agree actions
9.3 To receive an update regarding the new Village Hall lease and agree actions
10. Village Hall car park – To receive an update regarding the car park hedging project and agree actions
11. Pavilion – To receive an update regarding the insurance claims
Parish Maintenance
12. To consider contacting Oxfordshire County Council regarding highway matters including blocked drains, potholes, road resurfacing and gritting routes, and agree actions
Planning
13. 24/02946/HHD – Conversion of detached office/store building into annex – 76 Lower End, Leafield
14. To comment on any planning applications received before the date of the meeting
15. To receive an update of previous planning applications
Administration and Finance
16. Finance update – To review and approve the finance update, to review and approve the bank reconciliation
17. Budget update – To review and approve the budget update
18. Reserves update – To review and approve the reserves update
19. Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
20. To instruct bank signatories to approve the payments
21. To consider training options and agree actions
22. To receive an update regarding the insurance review and agree actions (deferred from December meeting)
Communications
23. Correspondence Register – To receive the correspondence register and agree actions
24. To receive items for information only
Meetings
25. To receive requests for items for the next agenda, and note that motions for inclusion on the next agenda, and background papers (including quotations), must be received by the Clerk at least one week before the next meeting
26. To confirm the date, place and time for the next meeting
03 – Minutes PC meeting – 10 December 2024 – DRAFT
07 – Clerk report
16 – Statement of Accounts to 31.12.24
17 – Budget update to 31.12.24
18 – Reserves update – 31.12.24
19 – Payments and receipts – website
21 – Training opportunities