The next Parish Council meeting is on Tuesday 15th April 2025, at 7.00 pm, at Leafield Village Hall.
The meeting is open to the public, and residents are welcome to attend.
Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.
Agenda
1. Welcome from the Chair
2. To receive apologies for absence
3. To approve and sign the minutes of the Council meeting on 11 February 2025
4. To note that the meeting on 11 March 2025 could not be held as it was inquorate
5. To receive an update regarding the councillor vacancies
6. To receive declarations of interest from Members regarding items on the agenda
7. Opportunity of the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
8. To receive reports from County and District Councillors
9. To receive and comment on the Clerk’s report
Recreation and Leisure
10. Playground
10.1 To receive regular playground inspection reports and agree actions
10.2 To ratify playground equipment repairs by RPM Ltd
10.3 To consider quotations for a new bench for the enclosed playground and agree actions
10.4 To receive an update regarding the playground refurbishment plans and agree actions (deferred from February meeting)
11. Village Hall
11.1 To receive an update regarding the CIO from the Village Hall Management Committee and agree actions
11.2 To receive an update regarding the new Village Hall lease and agree actions
11.3 To receive an update regarding the Village Hall extension plans and agree actions
12. Pavilion – To receive an update regarding the subsidence insurance claim and agree actions
13. Football Club – To receive an update regarding the Football Club request for the Council to provide documentation guaranteeing their usage of the playing field for an agreed number of years, and agree actions
14. Signage for the playing field – To consider purchasing signage reminding people to remove dog mess from the playing field and agree actions
Parish Maintenance
15. To consider the quotation for a tree safety assessment and agree actions
16. To consider an option for warning notices regarding adders on the Village Green and agree actions
Churchyard and Burial Ground
17. To consider a quotation for the removal of excess leaves from the churchyard in the autumn and agree actions
18. To consider a quotation for memorial inspections in the churchyard and burial ground and agree actions
Planning
19. 25/00565/HHD – Erection of a single storey side and rear extensions to replace existing lean-to and conservatory – Church Row, Witney Lane, Leafield
20. 25/00558/S73 – Variation of condition 2 of planning permission 24/00716/HHD to allow repositioning of vehicular access within site together with associated works and landscaping – Red House, Witney Lane, Leafield
21. To consider changing the resolution to comment on planning application 23/01422/FUL (minute ref 2023/209)
22. To consider a new response regarding planning application 23/01422/FUL – Development of seven houses and a two storey block of four flats and associated works to include the widening of Greenwich Lane – Land West of Greenwich Lane, Leafield
23. To comment on any planning applications received before the date of the meeting
24. To receive an update of previous planning applications
Administration and Finance
25. Finance update – To review and approve the finance updates, to review and approve the bank reconciliations
26. Reserves update – To review and approve the reserves
27. Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
28. To instruct bank signatories to approve the payments
29. To consider training options and agree actions
30. To receive an update regarding the insurance review and agree actions
31. To receive a report following the internal financial check and agree actions
32. To receive and comment on the interim internal audit report and agree actions
Communications
33. Correspondence Register – To receive the correspondence register and agree actions
34. To receive items for information only
35. To consider the date, time and format for the Annual Parish Meeting
Meetings
36. To receive requests for items for the next agenda, and note that motions for inclusion on the next agenda, and background papers, must be received by the Clerk at least one week before the next meeting
37. To confirm the date, place and time for the next meeting
03 – Minutes – February meeting
09 – Clerk’s report
13 – Pitch Maintenance Agreement Guidance Proforma
22 – 23-01422-FUL – Thames Water
22 – Official drainage water report
25 – Statement of accounts 31/03/25 – provisional
25 – Statement of accounts 09/04/25
26 – Reserves update to 31/03/25
27 – Payments and receipts
29 – Training opportunities
31 – Internal financial check
32 – Interim internal audit report