Parish Council Meeting – Wednesday 11th January 2023

The next Parish Council Meeting is on Wednesday 11th January, at 8.15 pm, at Leafield Village Hall.

This meeting is open to the public, and residents are welcome to attend.


Recording of the meeting:  Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.


  1. Welcome from the Chairman
  2. To receive apologies for absence
  3. To approve and sign the minutes of the Council meeting on 14 December 2022
  4. To receive declarations of interest in items on the agenda
  5. To receive and comment on the Clerk’s report
  6. To receive reports from District and County Councillors
  7. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person

Recreation and Leisure

  1. Playground

8.1      To receive regular playground inspection reports and agree actions

8.2      To consider a quotation for a replacement top for the rotaweb and agree actions

  1. Village Hall car park entranceway – To consider surveyor quotations and agree actions


  1. Churchyard and burial ground

10.1    To consider a quotation for tree work in the churchyard and agree actions

10.2    To consider second tranche of churchyard wall repairs and agree actions

  1. Village Green – To consider developing the old bus shelter area and agree actions (deferred from December 2022 meeting)


  1. 22/03381/HHD – Single storey rear extension replacing conservatory. First floor rear extension – Korpatri, 9A Fairspear Road, Leafield – comment by 19 January 2023
  2. 22/03408/FUL – Partial demolition of existing buildings and development of a holiday park comprising short stay holiday accommodation units and associated leisure facilities through redevelopment and refurbishment along with landscaping, boundary treatment, access, parking, drainage, services and plant. Conversion of Building F to form 2 x 4 bedroom dwellings (Class C3) – Leafield Technical Centre, Langley – comment by 13 January 2023
  3. To comment on any planning applications received before date of meeting
  4. To receive update of previous planning applications
  5. To consider holding a meeting about Neighbourhood Plans and agree actions (deferred from December 2022 meeting)

Administration and Finance

  1. Finance update – To review and approve the finance update, to review and approve the bank reconciliation
  2. Budget update – To review and approve the budget update
  3. Reserves update – To review and approve the general reserves and earmarked reserves
  4. Payments and receipts – To review and approve current payments, to note current receipts
  5. To instruct bank signatories to approve payments
  6. To review the 2021-22 internal audit action plan and agree actions
  7. To consider training options for 2023 and agree actions


  1. Correspondence Register – To receive the correspondence register and agree actions
  2. To receive items for information only


  1. To receive requests for items for next agenda, and note that motions for inclusion on the next agenda and background papers (including quotations) must be received by the Clerk at least one week before the next meeting.
  2. To confirm date, place and time for the next meeting


  1. To consider whether to resolve under Section 1(2) of the Public Bodies (Admissions of Meetings) Act 1960 to exclude the press and public to protect the confidential nature of the following business to be transacted
  2. To consider the Clerk’s annual appraisal and salary review


05 – Clerk report
17 – Finance update and bank reconciliation
18 – Budget update
19 – Reserves update
20 – Payments and receipts
22 – Action plan
23 – Training opportunities

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