To all Members of the Council
You are hereby summoned to attend a Meeting of Leafield Parish Council to be held at Leafield Village Hall on Wednesday 12 January 2022 at 20.15 hours for the purpose of transacting the following business.
Signed
Anne Ogilvie PSLCC
Clerk to Leafield Parish Council
06 January 2022
Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.
AGENDA
1. Welcome from the Chairman
2. To determine whether to reinstate the delegation of authority to the Clerk (resolved at the meeting on 08 December 2021) at the closure of the council meeting
3. To receive apologies for absence
4. To approve and sign minutes of the Council meeting on 08 December 2021
5. To receive declarations of interest in items in the agenda
6. To receive and comment on Clerk’s report
7. To receive reports from District and County Councillors
8. Opportunity for the public to speak – to provide members of the press/public with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
Policy and Finance
9. Budget update – To review and approve the current year budget update
10. Reserves – To review and approve the reserves
11. Finance update – To review and approve the finance update, to review and approve the bank reconciliation
12. Payments and receipts – To review and approve current payments, to note current receipts
13. To instruct bank signatories to approve payments
14. To review and approve the General Privacy Notice
15. To review and approve the Privacy Notice – staff, councillors and role holders
16. Community Engagement Survey – to receive update regarding Community Engagement Survey and agree actions (deferred from December meeting)
Recreation and Leisure
17. Playground – To receive regular playground inspection reports and agree actions
18. Village Hall Carpark
18.1 To consider quotations for surface works to the entranceway of the Village Hall carpark and agree actions (deferred from December meeting)
18.2 To consider quotations for hedge trimming in the Village Hall carpark and agree actions
Environment
19. Tree maintenance – To consider quotation for crowning horse chestnut near the Old Chapel and agree actions
20. Churchyard wall – To receive update from preferred contractor and agree actions
21. Churchyard memorial inspection – To consider quotation for churchyard memorial inspection and agree actions
22. Tree planting – To consider obtaining a grant to plant a tree for the Platinum Jubilee
Planning
23. 21/03942/FUL – Alterations to existing property to include erection of single storey front and two storey and first floor rear extensions. Construction of two further attached new dwellings together with associated works and provision of new vehicular accesses to serve existing and new houses – 49 Lower End, Leafield – comment by 25 January 2022
24. 21/03754/HHD – Erection of wooden fence around front garden (retrospective) – 65 Lower End, Leafield – comment by 11 January 2022 (extension for PC granted)
25. 21/04002/HHD – Alterations to existing annex to include conversion of the existing two-bay carport to create an additional bedroom – The Pot, Witney Lane, Leafield – comment by 11 January 2022 (extension for PC granted)
26. To comment on any planning applications received before date of meeting
27. To receive update of previous planning applications
Communications
28. Correspondence Register – To receive register and agree actions
29. To receive items for information only
Meetings
30. To receive requests for items for next agenda, and note that motions for inclusion on the next agenda and background papers (including quotations) must be received by the Clerk at least one week before the next meeting.
31. To confirm date, place and time for the next meeting
Documents for approval
06 – Clerk report
09 – Budget update
10 – Reserves update
11 – Finance update
12 – Payments and receipts
14 – Privacy Notice
15 – Privacy Notice – staff, councillors, role holders
18.1 – Village Hall car park report