Parish Council Meeting – Wednesday 12th April 2023

The next Parish Council meeting is on Wednesday 12th April 2023, at 8.15 pm, at Leafield Village Hall.

The meeting is open the public, and residents are welcome to attend.

Recording of the meeting:  Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.


  1. Welcome from the Chairman
  2. To receive apologies for absence
  3. To approve and sign the minutes of the Council meeting on 08 March 2023
  4. To receive declarations of interest in items on the agenda
  5. To receive and comment on the Clerk’s report
  6. To receive reports from District and County Councillors
  7. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
  8. To receive an election briefing update

Recreation and Leisure

  1. Playground

9.1      To receive regular playground inspection reports and agree actions

9.2      To consider quotations for playground fence repairs for the enclosed playground and agree actions

9.3      To consider options and quotations for new playground gates for the enclosed playground and agree actions

9.4      To approve the Clerk to arrange the annual independent playground safety inspection

9.5      To consider retaining Pampered Paddocks as the preferred grass cutting contractor for the playground for this financial year

  1. CCTV – To agree the installation of an extra CCTV camera at the Village Hall and agree actions


  1. Village Green – To receive an update regarding the bollards
  2. Churchyard and Burial Ground

12.1    To confirm the total cost of the rapid baseline habitat survey including the desk study of the churchyard

12.2    To consider quotations for trimming the burial ground hedge and agree actions

  1. Grant request – litter picking equipment

13.1    To consider purchasing litter picking equipment for the parish and agree actions

13.2    To consider applying to the OCC Councillor Priority Fund for a grant for litter picking equipment for the parish

  1. Coronation Events

14.1    To receive a request for a grant for Coronation Event activities and agree actions

14.2    To receive an update about Coronation Event activities and Big Help Out Activities and agree actions

  1. Defibrillators – To consider giving delegated authority to the Clerk to purchase replacement parts and consumables for the defibrillators as required
  2. Speed Indication Device – To receive an update regarding the Speed Indication Device and agree actions


  1. 23/00623/HHD – The Barn, 77 Lower End, Leafield – Alterations to include the enlargement of two windows and French doors with double glazed wooden windows and French doors – comment by 13 April 2023
  2. To comment on any planning applications received before date of meeting
  3. To receive update of previous planning applications

Administration and Finance

  1. Finance update – To review and approve the finance update, to review and approve the bank reconciliation
  2. Payments and receipts – To review and approve current payments, to note current receipts
  3. To instruct bank signatories to approve payments
  4. To approve the Clerk to attend three sessions of VAT training, cost to be shared with Chadlington Parish Council
  5. To arrange for a Councillor to undertake the asset inspection and agree actions
  6. To consider giving delegated authority to the Clerk to purchase parish maintenance consumables and supplies as required for repairs, maintenance and health and safety


  1. Correspondence Register – To receive the correspondence register and agree actions
  2. To receive items for information only


  1. To receive requests for items for the next agenda, and note that motions for inclusion on the next agenda and background papers (including quotations) must be received by the Clerk at least one week before the next meeting.
  2. To confirm the date, place and time for the next meeting

o5 – Clerk report
12.1 – Survey quote
20 – Finance update (provisional)
21 – Payments and receipts

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