To all Members of the Council
You are hereby summoned to attend a Meeting of Leafield Parish Council to be held as a video conference on Wednesday 13 January 2021 at 20.00 hours for the purpose of transacting the following business.
To attend the Zoom meeting please click on the link below
https://us02web.zoom.us/j/82801793842
Meeting ID: 828 0179 3842
Signed
Anne Ogilvie
Clerk to Leafield Parish Council 08 January 2021
Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.
AGENDA
1. Welcome from the Chairman
2. To receive apologies for absence
3. To approve and sign minutes of Council meeting on 09 December 2020
4. To receive declarations of interest in items in the agenda
5. To receive and comment on Clerk’s report
6. To receive reports from District and County Councillors
7. Opportunity for the public to speak – to provide members of the press/public with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
Policy and Finance
8. Budget update – To review and approve current year budget update
9. Finance update – To review and approve finance update
10. Payments and receipts – To review and approve current payments, to note current receipts
11. To instruct bank signatories to approve payments
12. To review and approve the Privacy Notice
13. To review and approve the Privacy Notice – Staff, Councillors
14. To review and approve the Data Protection Policy
15. To review and approve the Document Storage, Retention and Destruction Policy
16. To review and approve the Security Incident Response Policy
17. To review and approve the Privacy Policy
18. To review and approve the Requests for Information Policy
19. To review and approve the Co-option Policy
20. To review and approve the Business Continuity Policy
Recreation and Leisure
21. Village Hall – To receive update from Cllr Pearce
22. Village Hall Car Park – To receive update from Cllr Caunt and agree actions
23. Village Hall Car Park gates – To consider whether to delay these works until decision has been made regarding Car Park works
24. Pavilion – To consider external maintenance required and agree actions
Environment
25. Churchyard – To receive Working Party update from Cllr Hamilton
26. Burial Ground Project
26.1 To receive update on progress of construction phase from Cllr Pearce
26.2 To receive update on progress of consecration of plots from Cllr Russ
27. Village Green – To receive Working Party update from Cllr Hamilton
28. Tree Survey – To consider arranging the biennial tree survey
Planning
29. To comment on planning applications received:
29.1 APP/D3125/C/20/3262127 – Lower Farm, Witney Lane, Leafield – Unauthorised material change in the use of the land from agricultural use to domestic tennis court
Comment deadline – 20 January 2021
29.2 APP/D3125/C/20/3262148 – Lower Farm, Witney Lane, Leafield – Unauthorised construction of a hand surfaced tennis court
Comment deadline – 20 January 2021.
29.3 20/03297/FUL – Stables, Fairspear House, Fairspear Road – New external staircase and landing area with bin store and utility area beneath together with new windows and photovoltaic panels forming part of the conversion approved under 20/02010/PN56
Comment deadline – 27 January 2021
29.4 20/03184/FUL – Malt House, Witney Lane Leafield – Refurbishment works to include single storey extension and glass link together with new entrance porch. Creation of a new independent vehicular access.
Comment deadline – 29 January 2021
30. To comment on any planning applications received before date of meeting
31. To receive update of previous planning applications
Transport and Highways
32. Burford Town Centre Experimental 7.5 tonne weight limit implementation – To approve response letter to OCC
33. To agree response to “20’s Plenty for Oxfordshire” campaign and agree actions
Communications
34. Correspondence Register – To receive register and agree actions
35. COVID-19 update – Nation Restrictions from 05 January 2021
35.1 – To consider any community assistance required by the Council
35.2 – To receive update of actions taken by Council in response to new restrictions
36. To receive items for information only
Next meeting
37. To receive requests for items for next agenda
38. To agree next ordinary council meeting – Wednesday 10 February 2021 via Zoom
Papers
8. Budget update
9. Bank reconciliation
9. Bank statement
10. Payments and receipts
12. Privacy Notice – draft
13. Privacy Notice – Staff, councillors and role holders – draft
15. Document Storage, Retention and Destruction Policy – draft
16. Security Incident Response Policy – draft
17. Privacy Policy – draft
18. Requests for Information Policy – draft
19. Co-option Policy – draft
20. Business Continuity Policy – draft
33. Twenty’s Plenty for Oxfordshire