Parish Council Meeting – Wednesday 8th March 2023

The next Parish Council Meeting is on Wednesday 8th March 2023, at 8.15 pm, at Leafield Village Hall.

This meeting is open to the public, and residents are welcome to attend.

Recording of the meeting:  Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.


  1. Welcome from the Chairman
  2. To receive apologies for absence
  3. To approve and sign the minutes of the Council meeting on 08 February 2023
  4. To receive declarations of interest in items on the agenda
  5. To receive and comment on the Clerk’s report
  6. To receive reports from District and County Councillors
  7. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
  8. To receive an election briefing update

Recreation and Leisure

  1. Playground – To receive regular playground inspection reports and agree actions
  2. Playground bins – To receive updates regarding the bins and agree actions
  3. Village Hall car park entranceway – To review the completed resurfacing works and agree actions
  4. CCTV – To consider adding an additional CCTV camera to cover the playing field area and agree actions
  5. King’s Coronation – To consider Big Help Out activities (Monday 08 May) and agree actions


  1. Village Green – To receive an update regarding bollards
  2. Churchyard and Burial Ground – To consider renewing the Garden Waste Licence (£45)
  3. Neighbourhood Plan – To consider organising a meeting solely to explore the feasibility and requirements of a Neighbourhood Plan


  1. 23/00244/HHD – 32 Lower End, Leafield – Demolish existing single storey rear extension and erection of a two storey rear extension – comment by 16 March 2023
  2. 23/00245/HHD – 34 Lower End, Leafield – Demolish single storey outbuildings to the rear and construct a 2 storey and single storey extension to increase living space – comment by 13 March 2023
  3. To comment on any planning applications received before date of meeting
  4. To receive update of previous planning applications

Administration and Finance

  1. Finance update – To review and approve the finance update, to review and approve the bank reconciliation
  2. Budget update – To review and approve the budget update
  3. Budget virement – To review and approve the budget virement report
  4. Reserves update – To review and approve the general reserves and earmarked reserves
  5. Earmarked reserve update – To review and approve the earmarked reserves update report
  6. Payments and receipts – To review and approve current payments, to note current receipts
  7. To instruct bank signatories to approve payments
  8. To approve the Privacy Notice
  9. To approve the Privacy Notice – staff, councillors
  10. To approve the Requests for Information Policy
  11. To approve the Press and Media Policy
  12. To approve the Grants and Donations Policy
  13. To approve the Expenses Policy
  14. To approve the Reserves Policy
  15. To approve the Gift and Hospitality Register Guidelines


  1. Correspondence Register – To receive the correspondence register and agree actions
  2. To receive items for information only


  1. To receive requests for items for the next agenda, and note that motions for inclusion on the next agenda and background papers (including quotations) must be received by the Clerk at least one week before the next meeting.
  2. To confirm the date, place and time for the next meeting

05 – Clerk report
08 – Election briefing
13 – Letter
21 – Finance update
23 – Virement report
25 – Earmarked reserve transfer
26 – Payments and receipts
28 – Privacy notice
29 – Privacy notice – staff, councillors, role holders
30 – Request for information policy
31 – Press and media policy
32 – Grants and donations policy
33 – Expenses policy
34 – Reserves policy
35 – Gifts and hospitality register guidelines

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