Parish Council Meeting – Wednesday 9th August 2023

The next Parish Council meeting is on Wednesday 9th August 2023, at 8.15 pm, at Leafield Village Hall.

The meeting is open to the public, and residents are welcome to attend.

Recording of the meeting:  Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.


  1. Welcome from the Chairman
  2. To receive apologies for absence
  3. To approve and sign the minutes of the Council meeting on 12 July 2023
  4. To receive declarations of interest from Members regarding items on the agenda
  5. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
  6. To receive reports from County and District Councillors
  7. To receive and comment on the Clerk’s report

Recreation and Leisure

  1. Playground
    8.1 To receive regular playground inspection reports and agree actions
    8.2      To consider the quotation to create a path around the northern edge of the enclosed playground and agree actions
    8.3      To consider the quotation to maintain a new path around the northern edge of the enclosed playground and agree actions
  2. Village Hall – To consider a request from the Village Hall for a donation and agree actions
  3. Playing field – To consider the issue of dog fouling on the playing field and surrounding areas, and agree actions


  1. Village Green – To consider the request to purchase daffodil bulbs for the Village Green and agree actions
  2. Tree work – To consider a quotation for the low priority tree works specified in the 2022 tree survey and agree actions

Churchyard and Burial Ground

  1. To note that a Faculty will be required to undertake memorial inspections and undertake remedial works, and agree actions


  1. To comment on any planning applications received before the date of the meeting
  2. To receive an update of previous planning applications

Administration and Finance

  1. Finance update – To review and approve the finance update, to review and approve the bank reconciliation
  2. Budget update – To review and approve the budget update
  3. Reserves – To review and approve the reserves
  4. Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
  5. To instruct bank signatories to approve payments
  6. To consider the 2023-2024 Action Plan and agree actions (deferred from July meeting)
  7. To consider options for the insurance renewal and agree actions


  1. Correspondence Register – To receive the correspondence register and agree actions
  2. To consider options for a parish consultation and agree actions
  3. To receive items for information only


  1. To receive requests for items for the next agenda, and note that motions for inclusion on the next agenda, and background papers (including quotations), must be received by the Clerk at least one week before the next meeting
  2. To confirm the date, place and time for the next meeting

21 – Action Plan

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