Agenda for Annual Meeting at 8pm on Wednesday 20th May 2020 by video conference

For the transaction of business as stated in the Agenda.  Members of the public and press are welcome to attend.

Please note the meeting will be recorded.

Please contact the Clerk using the link if you would like to attend this meeting via video conference.  Log in details will be sent prior to the meeting.

Mrs Sharon Henley

Clerk/RFO to Leafield Parish Council




Election of Chairman of the Council

1.1 To elect the Chairman for the forthcoming year

1.2 Completion of Declaration of Acceptance of Office by Chairman

2. Apologies for Absence
3. Election of Vice Chairman of the Council for the forthcoming year
4. Declarations of Interest in Items on the Agenda
5. Approval of Annual Memberships for subscription payments across the year as required
6. Approval of Regular Standing Order and Direct Debit Payments

S137 Expenditure (Section 137 Local Government Act)

7.1 Expenditure Limit for 2020-21

7.2 Report on 2019-20 Expenditure

8. Approval of Grants for 2020-21
9. RFO’s Report on End of Financial Year 2019-20 (to 31st March 2020)

Annual Governance & Accountability Return (AGAR)

10.1 Review and Completion of Section 1 Annual Governance Statement 2019-20

10.2 Approval of End of Year Bank Reconciliation to 31st March 2020

10.3 Review and Approval of Explanation of Significant Differences 2019-20

10.4 Review and Approval of Section 2 Accounting Statements 2019-20

10.5 Confirmation of Dates for Period of the Exercise of Public Rights


Review of General and Earmarked Reserves as per draft circulated

11.1 Sufficiency of Funds Available

11.2 Objectives of Earmarked Reserves


Fixed Asset Register

12.1 Review of Register

12.2 Arrangements for Physical Review of Assets by Councillors


Village Hall Car Park Tender:

13.1 Review of Tender Submissions

13.2 Award of Tender or Agreement on next steps


Burial Ground PWLB Application:

14.1  Resolution to confirm type of repayment scheme – Annuity or EIP

14.2  Resolution to clarify wording and terms for PWLB Burial Loan Application as per Resolution 11.2 on 8th April 2020

15. Application for SSEN Grant for Covid-19 Support
16. Date of Next Meeting
17. End of Meeting


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