Parish Council Meeting – Tuesday 16th July, 7pm at Leafield Village Hall

The next Parish Council meeting is on Tuesday 16th July 2024, at 7.00 pm, at Leafield Village Hall.

The meeting is open to the public, and residents are welcome to attend.

Recording of the meeting:  Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.


  1. Welcome from the Chair
  2. To receive apologies for absence
  3. To approve and sign the minutes of the Council meeting on 11 June 2024
  4. To receive declarations of interest from Members regarding items on the agenda
  5. To note the resignation of Cllr Ward and receive an update regarding the vacancy process
  6. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration.  In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
  7. To receive reports from County and District Councillors
  8. To receive and comment on the Clerk’s report

    Recreation and leisure

  9. Playground – To receive regular playground inspection reports and agree actions
  10. Playing field
    10.1 – To consider the request from the Football Club to undertake maintenance on some areas of the playing field and car park, and install steps to the portacabins, and agree actions
    10.2 – To consider a request from the Football Club to install a dugout and agree actions
    10.3 – To consider a request for the playing field to be used from Thursday 08 August to Sunday 11 August to host a bike night and a beer festival, and agree actions
  11. Village Hall
    11.1 – To receive an update regarding the CIO from the Village Hall Management Committee and agree actions
    11.2 – To receive an update regarding the Village Hall extension plans and agree actions
    11.3 – To agree the principal terms of the new Village Hall lease with the Village Hall Committee and agree actions
    11.4 – To consider the quotations for the Village Hall drainage works and agree actions
  12. Village Hall Car Park – To receive further quotation information for the creation of a tarmacked path from the car park entrance to the Pavilion and agree actions
  13. Football Club changing facilities – To receive an update regarding the portacabins and agree actions
  14. Pavilion – To receive an update regarding the insurance claims

    Churchyard and Burial Ground

  15. Burial ground grass – To consider the professional advice received regarding drainage options for the burial ground and agree actions
  16. Burial ground administration – To consider the burial ground regulations and administration documents and agree actions
  17. Churchyard bench – To consider purchasing a new bench for the churchyard and agree actions
  18. Burial ground noticeboard – To consider options for a new noticeboard and agree actions


  19. To consider the Traffic Sensitive Streets Review Consultation (OCC) and agree actions


  20. 24/01320/FUL – Demolition of existing bungalow.  Erection of a dwelling with attached garage, associated driveway, and landscaping
    3 Langley, Witney – comment by 12 July 2024 (extension for PC agreed)
  21. 24/01693/S73 – Variation of condition 19 of permission 22/03408/FUL to allow the removal of the restriction on the 8 x barn style cabins that prevent them for being used as permanent occupation or as a primary place of residence
    Leafield Technical Centre, Langley, Witney – comment by 25/07/24
  22. 24/01663/HHD – Erection of a summer house (retrospective)
    Long Acre, The Ridings, Leafield – comment by 26/07/24
  23. To comment on any planning applications received before the date of the meeting
  24. To consider supporting both the aims and approach of the Witney Infrastructure Neighbourhood Group (WING)
  25. To consider endorsing the “North Witney Housing Development Challenges and Interventions (Version 2 – May 2024)” report prepared by WING
  26. To receive an update of previous planning applications

    Administration and Finance

  27. Finance update – To review and approve the finance update, to review and approve the bank reconciliation
  28. Budget update – To review and approve the budget update
  29. Reserves update – To review and approve the reserves
  30. Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
  31. To instruct bank signatories to approve the payments
  32. To consider the project priorities for 2024-2025 and agree actions
  33. To consider training options and agree actions
  34. To consider OALC’s proposal to increase the annual membership fee and agree actions
  35. To note that the annual physical asset inspection is due and agree actions


  36. Correspondence Register – To receive the correspondence register and agree actions
  37. To receive items for information only


  38. To receive requests for items for the next agenda, and note that motions for inclusion on the next agenda, and background papers (including quotations) must be received by the Clerk at least one week before the next meeting
  39. To confirm the date, place and time for the next meeting


05 – Notice of vacancy
08 – Clerk report
17 – Memorial bench
19 – Traffic Sensitive Streets Review Consultation
19 – Traffic Sensitive Streets Review Consultation
19 – Map
24 25 – WING resolutions
27 – Statement of accounts
29 – Reserves update
32 – Project priority list
33 – Training opportunities
34 – OALC proposal


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