The next Parish Council meeting is on Tuesday 10th September 2024, at 7.00 pm, at Leafield Village Hall.
The meeting is open to the public, and residents are welcome to attend.
Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.
Agenda
1. Welcome from the Chair
2. To receive apologies for absence
3. To approve and sign the minutes of the Council meeting on 13 August 2024
4. To receive declarations of interest from Members regarding items on the agenda
5. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
6. To receive reports from County and District Councillors
7. To receive and comment on the Clerk’s report
Recreation and Leisure
8. Playground
8.1 To consider the annual independent playground inspection reports and agree actions
8.2 To consider the quotation for playground repairs following the receipt of the annual independent playground inspection report
8.3 To receive regular playground inspection reports and agree actions
9. Village Hall
9.1 To receive an update regarding the CIO from the Village Hall Management Committee and agree actions
9.2 To receive an update regarding the Village Hall extension plans and agree actions
9.3 To agree the principal terms of the new Village Hall lease with the Village Hall Committee and agree actions
10. Pavilion – To receive an update regarding the insurance claims
Community
11. To consider the Community Speedwatch scheme and agree actions
Planning
12. 24/02087/HHD – Erection of single storey rear garage extension and construction of attached pergola – Greenviews, 41 Lower End, Leafield – comment by 20 September 2024
13. To comment on any planning applications received before the date of the meeting
14. To receive an update of previous planning applications
Administration and Finance
15. Finance update – To review and approve the finance update, to review and approve the bank reconciliation
16. Budget update – To review and approve the budget update
17. Reserves update – To review and approve the reserves update
18. Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
19. To instruct bank signatories to approve the payments
20. To consider training options and agree actions
21. To consider the subscription proposal from OALC and agree actions
22. To review and approve the insurance quotation for 2024-2025 from Gallagher
23. To receive the asset inspection report from Cllr Butler and agree actions
24. To review the internal auditor quotations and agree actions
25. To consider signing up to the Oxfordshire Councils’ Charter
Communications
26. Correspondence Register – To receive the correspondence register and agree actions
27. To receive items for information only
Meetings
28. To receive requests for items for the next agenda, and note that motions for inclusion on the next agenda, and background papers (including quotations), must be receive by the Clerk at least one week before the next meeting
29. To confirm the date, place and time for the next meeting
03 – August draft minutes
07 – Winter salt
08.1 – Play area inspection
08.2 – Skate park inspection
13 – NPPF consultation
13 – Draft text
13 – WODC paper
15 – Statement of accounts
16 – Budget update
17 – Reserves
18 – Payments and receipts
20 – Training opportunities
21 – Subscription proposal
25 – Oxfordshire Councils’ Charter