The next Parish Council meeting is on Tuesday 8th October 2024, at 7.00 pm, at Leafield Village Hall.
The meeting is open to the public, and residents are welcome to attend.
Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.
Agenda
1. Welcome from the Chair
2. To receive apologies for absence
3. To approve and sign the minutes of the Council meeting on 10 September 2024
4. To receive declarations of interest from Members regarding items on the agenda
5. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
6. To receive reports from County and District Councillors
7. To receive and comment on the Clerk’s report
Recreation and Leisure
8. Playground – To receive regular playground inspection reports and agree actions
9. Village Hall
9.1 To receive an update regarding the CIO from the Village Hall Management Committee and agree actions
9.2 To receive an update regarding the Village Hall extension plans and agree actions
9.3 To receive business proposals and funding requests from the Village Hall and agree actions
10. Village Hall car park
10.1 To receive an update regarding planting hedging as car park barriers and agree actions
10.2 To consider a request from Friends of Leafield School for a recycled clothing bin to be situated in the car park and agree actions
11. Pavilion
11.1 To receive an update regarding the insurance claims
11.2 To consider the request from the insurer regarding recovery of their expenditure from the car damage claim and agree actions
12. Playing field – To consider a request from the Village Hall Committee to hold a Fireworks Display on 02 November 2024 on the playing field and agree actions
Churchyard and Burial Ground
13. To consider the burial ground investigation proposal for the burial ground and agree actions
Parish Maintenance
14. To consider the draft grass cutting specifications for 2025-2028 and agree actions
Community
15. To receive an update regarding the proposed Community Speedwatch scheme and agree actions
16. To consider CCTV options for the village and agree actions
17. To consider funding defibrillator training for the community and agree actions
Planning
18. To comment on any planning applications received before the date of the meeting
19. To receive an update of previous planning applications
Action Plan and Budget for 2025-2026
20. To consider the draft Action Plan for 2025-2025 and agree actions
21. To consider the draft budget for 2025-2026 and agree actions
Administration and Finance
22. Finance update – To review and approve the finance update, to review and approve the bank reconciliation
23. Budget update – To review and approve the budget update
24. Reserves update – To review and approve the reserves update
25. Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
26. To instruct bank signatories to approve the payments
27. To consider training options and agree actions
28. To note the receipt and publication of the External Auditor Report and Certificate 2023-2024
29. To note the publication of the Notice of Conclusion of Audit 2023-2024
Communications
30. Correspondence Register – To receive the correspondence register and agree actions
31. To receive items for information only
Meetings
32. To receive requests for items for the next agenda, and note that motions for inclusion on the next agenda, and background papers (including quotations), must be received by the Clerk at least one week before the next meeting
33. To confirm the date, place and time for the next meeting
7 – Clerk report
12 – Firework letter
14 – Grass cutting specification – churchyard
14 – Grass cutting specification – general areas
14 – Grass cutting specification – burial ground
15 – Email TVP
20 – Draft Action Plan 2025-2026
20 – Updated project list
21 – Draft budget 2025-2026
22 – Statement of accounts
23 – Budget update
24 – Reserves update
25 – Payments and receipts
27 – Training opportunities
28 – Letter
28 – External Auditor Report