The next Parish Council meeting is on Tuesday 11th November 2025, at 7.00 pm, at Leafield Village Hall.
The meeting is open to the public, and residents are welcome to attend.
Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.
Agenda
1. Welcome from the Chair
2. To receive apologies for absence
3. To approve and sign the minutes of the Council meeting on 09 September 2025
4. To note that the meeting on 14 October 2025 could not be held due to inquoracy
5. To receive declarations of interest from Members regarding items on the agenda
6. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
7. To receive a brief introduction to the role of our local Cotswold National Landscape voluntary parish warden from Charles Winkley
8. To receive reports from County and District Councillors
9. To receive and comment on the Clerk’s report
Recreation and Leisure
10. Playground
10.1 To receive regular playground inspection reports and agree actions
10.2 To consider a quotation for the safety surface edges and agree actions
10.3 To consider a quotation for a new roller log and agree actions
10.4 To consider quotations and prices for options for sections of the agility trail suffering from rot and agree actions
10.5 To receive an update regarding the playground refurbishment plans and agree actions
11. Village Hall
11.1 To receive an update regarding the CIO from the Village Hall Management Committee and agree actions
11.2 To receive an update regarding the new Village Hall lease and agree actions
11.3 To receive an update regarding the Village Hall building works and agree actions
11.4 To ratify approval for the installation of the planters outside the Village Hall
12. Football Club
12.1 To consider a request to use the Pavilion for hospitality and agree actions
12.2 To consider a request for a second dugout and agree actions
12.3 To consider a request for lighting and agree actions
13. Village Hall Car Park – To consider quotations for hedge trimming and agree actions
14. Pavilion – To receive an update regarding the subsidence insurance claim and agree actions
Parish Maintenance
15. To receive an update from the Village Greens Working Group and agree actions
16. To ratify approval for the removal of the fallen tree branch on the Village Green
17. Tree works – To receive an update regarding the tree works and agree actions
Community
18. To ratify the permission for the Football Club to hold a Fireworks Event on the playing field
19. To consider the issue of parking on pavements and agree actions
20. To consider planning wildflower areas in the spring and agree actions
21. To review the request from the Community Speedwatch Group for the Council to purchase signage (previously agreed at the council meeting on 12 August 2025) following further information about costs
Churchyard and Burial Ground
22. To review the burial ground fees and agree actions
23. To ratify the extension of the churchyard wall repair works, extending repairs to one section
24. To ratify the agreement of the proposed memorial stone design
Planning
25. 25/02422/HHD – Erection of garden room and demolition of existing outbuilding
3 Brooks Row, Leafield
26. 25/02557/FUL – Erection of a replacement temporary cabin to be used as changing rooms for Leafield Football Club
The Pavilion, Lower End, Leafield
27. To comment on any planning applications received before the meeting
28. To ratify approval of the supportive comment regarding planning application 25/02175/FUL – Erection of porch over new entrance to side elevation and instalment of sliding doors with canopy above to front elevation – New Village Hall, Lower End, Leafield
29. To receive an update of previous planning applications and appeals
Action Plan and Budget
30. To consider the draft Action Plan for 2026-2027 and agree actions
31. To consider the draft budget for 2026-2027 and agree actions
Administration and Finance
32. Finance update – To review and approve the finance update, to review and approve the bank reconciliations
33. Budget update – To review and approve the budget update
34. Reserves update – To review and approve the reserves
35. Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
36. To instruct bank signatories to approve the payments
37. Banking – To consider savings account options and agree actions
38. To consider training options and agree actions
39. To receive an update regarding the insurance review and agree actions
40. To review the delegation arrangements to the Clerk within the Financial Regulations and agree actions
41. To consider the Review of Effectiveness of the 2024-2025 Internal Audit report and agree actions
42. To review and approve the risk assessments
Communications
43. Correspondence Register – To receive the correspondence register and agree actions
44. To receive items for information only
Meetings
45. To receive requests for items on the agenda, and note that motions for inclusion on the next agenda, and background papers, must be received by the Clerk at least one week before the next meeting
46. To confirm the date, place and time for the next meeting