Parish Council Meeting – Wednesday 09 February 2022

To all Members of the Council

You are hereby summoned to attend a Meeting of Leafield Parish Council to be held at Leafield Village Hall on Wednesday 09 February 2022 at 20.15 hours for the purpose of transacting the following business.


Anne Ogilvie PSLCC

Clerk to Leafield Parish Council
03 February 2022

Recording of the meeting:  Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.


1. Welcome from the Chairman

2. To determine whether to reinstate the delegation of authority to the Clerk (resolved at the meeting on 08 December 2021 and on 12 January 2022) at the closure of the council meeting

3. To receive apologies for absence

4. To approve and sign minutes of the Council meeting on 12 January 2022

5. To receive declarations of interest in items in the agenda

6. To receive and comment on Clerk’s report

7. To receive reports from District and County Councillors

8. Opportunity for the public to speak – to provide members of the press/public with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person

Policy and Finance

9. Budget update – To review and approve the current year budget update

10. Reserves – To review and approve the reserves

11. Finance update – To review and approve the finance update, to review and approve the bank reconciliation

12. Payments and receipts – To review and approve current payments, to note current receipts

13. To instruct bank signatories to approve payments

14. Community Engagement Survey – to receive update regarding Community Engagement Survey and agree actions (deferred from December meeting)

15. To consider creating a Working Group for the red telephone box and agree Terms of Reference

Recreation and Leisure

16. Playground
16.1 To receive regular playground inspection reports and agree actions
16.2 To consider the purchase of new play equipment (deferred from meeting on 10 November 2021)

17. Village Hall car park – To consider quotations for surface works to the entranceway of the Village Hall carpark and agree actions (deferred from December meeting)

18. Playing field
18.1 To consider quotations for mole removal from the playing field and agree actions
18.2 To consider concerns raised regarding dog fouling on the playing field and agree actions

19. To receive update from Football Club regarding the changing room planning application and agree actions

20. To consider suggestions for the Platinum Jubilee Celebrations and agree actions


21. Grass cutting contracts 2022
21.1 General area – To consider quotations and agree actions
21.2 Burial Ground – To consider quotations and agree actions
21.3 Churchyard – To consider quotations and agree actions

22. Speed Indication Device – To review quotation for battery operated SID and agree actions

23. Tree survey – To consider quotation for biennial tree survey and agree actions


24. 22/00221/HHD – Two storey extension to east elevation. Solar panels fixed to roof on south elevation – Long Acre, The Ridings, Leafield – comment by 18 February 2022

25. To comment on any planning applications received before date of meeting

26. To receive update of previous planning applications


27. Correspondence Register – To receive register and agree actions

28. To receive items for information only


29. To receive requests for items for next agenda, and note that motions for inclusion on the next agenda and background papers (including quotations) must be received by the Clerk at least one week before the next meeting.

30. To confirm date, place and time for the next meeting


06 – Clerk report
09 – Budget update
10 – Earmarked reserves
11 – Finance update
15 – TOR
17 – Village Hall car park entrance
18.1 – Mole removal


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