Parish Council Meeting – Wednesday 13 July 2022, 8.15 pm at Leafield Village Hall

Residents and the public are welcome to attend the Parish Council meeting on Wednesday 13 July, 8.15 pm, at Leafield Village Hall.


  1. To elect the Chairman of the Council
  2. To receive the Acceptance of Office of the Chairman
  3. Welcome from the Chairman
  4. To receive apologies for absence
  5. To approve and sign the minutes of the Council meeting on 08 June 2022
  6. To receive declarations of interest in items in the agenda
  7. To receive and comment on the Clerk’s report
  8. To receive reports from District and County Councillors
  9. Opportunity for the public to speak – to provide members of the press/public with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person

Policy and Finance

  1. Finance update – To review and approve the finance update, to review and approve the bank reconciliation
  2. Budget update – To review and approve the budget update
  3. Reserves – To review and approve the reserves and earmarked reserves
  4. Payments and receipts – To review and approve current payments, to note current receipts
  5. To instruct bank signatories to approve payments
  6. To review and approve the new Councillor Code of Conduct
  7. To review and approve the Sickness and Absence Policy
  8. To review and approve the Training and Development Policy
  9. To review and approve the terms of reference for lead councillors
  10. To consider training opportunities for councillors and the Clerk and agree actions
  11. To review and approve the Governance and Accountability Action Plan following the internal audit report for 2021-22

Recreation and Leisure

  1. Playground –

21.1    To note that the annual independent playground inspection will take place in July

21.2    To receive regular playground inspection reports and agree actions

21.3    To consider quotations for repairs to the safety surfaces and agree actions

  1. Pavilion

22.1    To receive the electrical inspection report (inspection of 15 June 2022) and recommendations and agree actions

22.2    To note that a fire risk assessment is required for the Pavilion and agree actions

22.3    To consider the quotation for soakaway works and agree actions

22.4    To consider the query and requirement from the insurer regarding the hedging and agree actions

  1. Village Hall Car Park

23.1    To consider the hedge cutting works backing onto Lower End properties, and agree actions

23.2    To consider quotations for resurfacing the car park entrance, and agree actions


  1. Village Green – To receive update from the Village Green Working Group and agree actions
  2. Speed Indication Device – To consider the purchase of a speed indication device and agree actions
  3. Grass cutting – To consider installing marker posts to note environmentally sensitive sites on areas managed by the Parish Council and agree actions
  4. Lychgate – To receive update regarding the planning application and proposed works, and agree actions
  5. Churchyard

28.1    To consider request from PCC regarding grass cutting and agree actions

28.2    To consider quotation to remove bush from the churchyard and agree actions

  1. Leafield Technical Centre – To consider sending a letter of introduction to the new owners of Leafield Technical Centre encouraging early dialogue with the community


  1. 22/01743/HHD – Two storey extension to the side elevation and new porch to the front elevation (amendment to 22/00942/HHD) – New Road Villa, Fairspear Road, Leafield – comment by 28/07/22
  2. To comment on any planning applications received before date of meeting
  3. To receive update of previous planning applications


  1. Correspondence Register – To receive register and agree actions
  2. To receive items for information only


  1. To receive requests for items for next agenda, and note that motions for inclusion on the next agenda and background papers (including quotations) must be received by the Clerk at least one week before the next meeting.
  2. To confirm date, place and time for the next meeting

07 – Clerk report
10 – Finance update
11 – Budget update
13 – Payments and receipts
15 – Councillor code of conduct
16 – Sickness and Absence Policy
17 – Training and Development Policy
18 – Terms of Reference – Lead councillors
19 – Training opportunities
20 – Governance and accountability action plan
22.1 – Electrical installation condition report
22.2 – Fire safety
25 – Approved positions for SIDs
25 – SID report

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