Parish Council Meeting – Wednesday 13th September 2023

The next Parish Council meeting is on Wednesday 13th September 2023, at 8.15 pm, at Leafield Village Hall.

The meeting is open to the public, and residents are welcome to attend.

Recording of the meeting:  Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.


  1. Welcome from the Chairman
  2. To receive apologies for absence
  3. To approve and sign the minutes of the Council meeting on 09 August 2023
  4. To receive declarations of interest from Members regarding items on the agenda
  5. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
  6. To receive reports from County and District Councillors
  7. To receive and comment on the Clerk’s report

Recreation and Leisure

  1. Playground
    8.1      To consider the annual independent playground inspection reports and agree actions
    8.2      To receive regular playground inspection reports and agree actions
    8.3      To consider the purchase of a new multi-play unit to replace the junior multi-play unit in the enclosed playground and agree actions
  2. Village Hall Car Park – To consider replacing the wooden barriers in the car park and agree actions
  3. Village Hall
    10.1 To consider a request from the Village Hall for approval to insulate the cavity walls and roof spaces and agree actions
    10.2   To consider a request from the Village Hall for the Parish Council to raise the order and pay for the works, and be refunded from the Village Hall, and agree actions


  1. Village Green
    11.1 To ratify permission to allow the Leafield Garage Sale and Car Boot to use the Village Green on Sunday 10th September for the event, subject to repairing any damage caused by the event
    11.2   To consider the requests to undertake works to the Sycamore tree overhanging properties on the western side of the Village Green and agree actions
  2. Speed indication device
    12.1 To consider the purchase of an extra speed indication device and agree actions
    12.2   To consider the purchase of extra mounting brackets and agree actions
  3. EV charging
    13.1 To consider OCC’s community EV microhub expression of interest request and agree actions
    13.2   To consider OCC’s request for an expression of interest for grant funding of EV charging infrastructure and agree actions
  4. Village Green – To consider quotations for flagpole maintenance and agree actions
  5. Winter Salt – To consider requesting winter salt from OCC and agree actions
  6. Trees – To consider undertaking regular visual tree inspections as per OALC’s recommendation, and agree actions

Churchyard and Burial Ground

  1. To consider purchasing a copy of Essential Law for Cemetery and Crematorium Managers, cost £39, and agree actions


  1. To consider the 20mph proposal for Leafield and agree actions
  2. To comment on any planning applications received before the date of the meeting
  3. To receive an update of previous planning applications

Administration and Finance

  1. Finance update – To review and approve the finance update, to review and approve the bank reconciliation
  2. Budget update – To review and approve the budget update
  3. Reserves – To review and approve the reserves
  4. Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
  5. To instruct bank signatories to approve payments
  6. To consider the updated information regarding the insurance renewal and agree actions


  1. Correspondence Register – To receive the correspondence register and agree actions
  2. To receive items for information only


  1. To receive requests for items for the next agenda, and note that motions for inclusion on the next agenda, and background papers (including quotations), must be received by the Clerk at least one week before the next meeting
  2. To confirm the date, place and time for the next meeting


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