The next Parish Council meeting is on Tuesday 14th October 2025, at 7.00 pm, at Leafield Village Hall.
The meeting is open to the public, and residents are welcome to attend.
Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.
Agenda
1. Welcome from the Chair
2. To receive apologies for absence
3. To approve and sign the minutes of the Council meeting on 09 September 2025
4. To receive declarations of interest from Members regarding items on the agenda
5. Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise matters for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
6. To receive reports from County and District Councillors
7. To receive and comment on the Clerk’s report
Recreation and Leisure
8. Playground
8.1 To receive regular playground inspection reports and agree actions
8.2 To consider a quotation for the safety surface edges and agree actions
8.3 To consider a quotation for a new roller log and agree actions
8.4 To receive an update regarding the playground refurbishment plans and agree actions
9. Village Hall
9.1 To receive an update regarding the CIO from the Village Hall Management Committee and agree actions
9.2 To receive an update regarding the new Village Hall lease and agree actions
9.3 To receive an update regarding the Village Hall building works and agree actions
10. Pavilion – To receive an update regarding the subsidence insurance claim and agree actions
Parish Maintenance
11. To receive an update from the Village Greens Working Group and agree actions
12. Tree works – To receive an update regarding the tree works and agree actions
Community
13. To consider a request from the Football Club to hold a Fireworks Event on the playing field and agree actions
14. To consider the issue of parking on pavements and agree actions
15. To consider planning wildflower areas in the spring and agree actions
Churchyard and Burial Ground
16. To review the burial ground fees and agree actions
Planning
17. 25/02142/HHD – Erection of single storey extension to east elevation, relocation of existing oil tank and associated landscaping. Remove the existing canopy above the main door and replace it with a metal covered porch and timber sidings
Witney House, Witney Lane, Leafield
18. 25/02175/FUL – Erection of porch over new entrance to side elevation and instalment of sliding doors with canopy above to front elevation
New Village Hall, Lower End, Leafield
19. 25/02314/S73 – Variation of condition 2 of permission 25/01571/S73 to confirm the removal of several trees required to facilitate the development
Red House, Witney Lane, Leafield
20. 25/02057/FUL – Demolition of existing B8 storage unit and erection of class E studio together with associated works
Land and Building at E430573 N216096, Little Langley, Leafield
21. To comment on any planning applications received before the meeting
22. To receive an update of previous planning applications and appeals
Action Plan and Budget
23. To consider the draft Action Plan for 2026-2027 and agree actions
24. To consider the draft budget for 2026-2027 and agree actions
Administration and Finance
25. Finance update – To review and approve the finance update, to review and approve the bank reconciliations
26. Budget update – To review and approve the budget update
27. Reserves update – To review and approve the reserves
28. Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
29. To instruct bank signatories to approve the payments
30. Banking – To consider saving account options and agree actions
31. To consider training options and agree actions
32. To receive an update regarding the insurance review and agree actions
Communications
33. Correspondence Register – To receive the correspondence register and agree actions
34. To receive items for information only
Meetings
35. To receive requests for items for the next agenda, and note that motions for inclusion on the next agenda, and background papers, must be received by the Clerk at least one week before the next meeting
36. To confirm the date, place and time for the next meeting
3 – Draft minutes
6 – OCC Cllr report
7 – Clerk report
12 – Woodland Trust guide to native trees
13 – Email – Fireworks
15 – Email – Cllr Marsh
16 – Burial ground charges
23 – Projects and priorities
23 – Draft action plan
24 – Draft budget
25 – Statement of accounts
26 – Budget update
27 – Reserves overview
28 – Payments and receipts
30 – Co-op fixed term account
30 – Co-op savings account
30 – Banking options report
30 – HRBS – 45 day notice account
30 – HRBS – 90 day notice account
30 – HRBS – Easy access account
31 – Training opportunities