The next Parish Council meeting is on Wednesday 13th December 2023, at 8.15 pm, at Leafield Village Hall.
The meeting is open to the public, and residents are welcome to attend.
Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.
AGENDA
- Welcome from the Chairman
- To receive apologies for absence
- To approve and sign the minutes of the Council meeting on 08 November 2023
- To receive declarations of interest from Members regarding items on the agenda
- Opportunity for the public to speak – to provide members of the public/press with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
- To receive reports from County and District Councillors
- To receive and comment on the Clerk’s report
Recreation and Leisure
- Playing field – To consider a request from Leafield Football Club to install a shed on the playing field and agree actions
- Football Club Changing Facilities – To receive an update following the meeting with the Oxfordshire Football Association regarding a new changing facility and agree actions
- Playground – To receive regular playground inspection reports and agree actions
- Car park hedge – To consider quotations for car park hedge maintenance and agree actions
- Vegetation clearance – To consider quotations for clearing the vegetation behind the Village Hall and Pavilion, and agree actions
- Village Hall – To receive an update regarding the CIO and agree actions
Environment
- To receive an update regarding the burial ground hedge-laying in January and agree actions
- To receive an update regarding the bollards for the Village Green and agree actions
Planning
- W/23/01303/PRMA – New Premises Licence – Wilderness Festival, Festival Grounds, Cornbury Park – comment by 18 December 2023
- 23/03087/FUL – Erection of 9 two storey dwellings with access and footpath, carports, parking, landscaping and all enabling works, together with new allotments and dedicated parking for users – Land adjoining Greenwich Lane, Leafield – comment by 22 December 2023
- To comment on any planning applications received before the date of the meeting
- To receive an update of previous planning applications
Action Plan and Budget
- To consider the 2023 consultation responses and agree actions
- To consider the draft Action Plan for 2024-2025 and agree actions
- To consider the draft budget for 2024-2025 and agree actions
- To set the precept for 2024-2025
Administration and Finance
- Finance update – To review and approve the finance update, to review and approve the bank reconciliation
- Budget update – To review and approve the budget update
- Reserves – To review and approve the reserves
- Payments and receipts – To ratify previous payments, to review and approve current payments, to note current receipts
- To instruct bank signatories to approve payments
- To receive the report from the Internal Financial Check on 15 November 2023 and agree actions
Communications
- Correspondence Register – To receive the correspondence register and agree actions
- To receive items for information only
Meetings
- To receive requests for items for the next agenda, and note that motions for inclusion on the next agenda, and background papers (including quotations), must be received by the Clerk at least one week before the next meeting
- To confirm the date, place and time for the next meeting
03 – Draft minutes
07 – Clerk report
08 – Football Club shed
09 – Funding guidance
09 – SLA
09 – Small grant T&C
21 – Draft action plan
22 – Draft budget 2024-25
24 – Finance update
25 – Budget update
26 – Reserves update
27 – Payments and receipts
29 – Internal financial check