To all Members of the Council
You are hereby summoned to attend a Meeting of Leafield Parish Council to be held at Leafield Village Hall on Wednesday 08 December 2021 at 20.15 hours for the purpose of transacting the following business.
Signed
Anne Ogilvie PSLCC
Clerk to Leafield Parish Council 03 December 2021
Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.
AGENDA
1. Welcome from the Chairman
2. To receive apologies for absence
3. To approve and sign minutes of the Council meeting on 10 November 2021
4. To receive declarations of interest in items in the agenda
5. To receive and comment on Clerk’s report
6. To receive reports from District and County Councillors
7. Opportunity for the public to speak – to provide members of the press/public with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person
Policy and Finance
8. Budget update – To review and approve the current year budget update
9. Reserves – To review and approve the reserves
10. Finance update – To review and approve the finance update, to review and approve the bank reconciliation
11. Payments and receipts – To review and approve current payments, to note current receipts
12. To instruct bank signatories to approve payments
13. To review and approve the Requests for Information Policy
14. To review and approve the Press and Media Policy
15. Community Engagement Survey – to receive update regarding Community Engagement Survey and agree actions
16. To consider Clerk request to attend the SLCC Practitioner Conference in February and training for 2022
17. To consider delegating authority to the Clerk
“In response to the COVID-19 outbreak in the UK and in the event that it is not possible to convene a meeting of the council in a reasonable time, the Clerk, in consultation with the Chair and Vice-Chair, shall have delegated authority to make decisions on behalf of the council where such decision cannot reasonably be deferred and must be made in order to comply with commercial or statutory deadline. The delegation does not extend to matters expressly reserved to the Council in legislation or in its Standing Orders or Financial Regulations. Any decisions made under this delegation must be recorded in writing and must be published in accordance with the relevant regulations. This delegated authority ceases upon the first meeting of the council after the meeting at which the delegation was put in place.”
Recreation and Leisure
18. Playground – To receive regular playground inspection reports and agree actions
19. Pavilion
19.1 To receive update regarding insurance claims and agree actions
19.2 To note receipt of Geocore drainage report 15/10/21 and agree actions
20. Village Hall Carpark – To consider quotations for surface works to the entranceway of the Village Hall carpark and agree actions
21. Grass cutting and maintenance – To agree contract period for grass cutting and maintenance contracts
Environment
22. Speed indication devices – To consider quotations for speed indication devices and agree actions
23. Churchyard wall – To consider quotations for churchyard wall repairs and agree actions
24. Village Green working group – To receive update from the Village Green working group
Budget and precept
25. To consider the draft budget for 2022-2023 and agree actions
26. To set the precept for 2022-2023
Planning
27. 21/03513/S73 – Variation of condition 2 and removal of condition 6 (relating to windows that serve en-suites) of permission 18/00890/FUL, to allow the amendment of house design and design and location of garage. Removal of condition 12 (also of permission 18/00890/FUL) to allow for ancillary and residential services – Roselyne, 60 Lower End, Leafield – comment by 14 December 2021
28. To comment on any planning applications received before date of meeting
29. To receive update of previous planning applications
30. To receive report of review of council’s response to planning applications and agree actions
Communications
31. Correspondence Register – To receive register and agree actions
32. To receive items for information only
Meetings
33. To receive requests for items for next agenda, and note that motions for inclusion on the next agenda and background papers (including quotations) must be received by the Clerk at least one week before the next meeting.
34. To confirm date, place and time for the next meeting
05- Clerk report
08 – Budget update
09 – Reserves update
10 – Statement of accounts
11 – Receipts and payments
13 – Requests for information policy
14 – Press and media policy
16 – Clerk request for training
20 – Village Hall carpark entranceway surface works
22 – SID report
25 – 2022-23 draft budget
30 – Planning application comments