Parish Council Meeting – 10 November 2021

To all Members of the Council
You are hereby summoned to attend a Meeting of Leafield Parish Council to be held at Leafield Village Hall on Wednesday 10 November 2021 at 20.15 hours for the purpose of transacting the following business.

Anne Ogilvie PSLCC
Clerk to Leafield Parish Council         04 November 2021

Recording of the meeting: Please be aware that the meeting may be recorded by the Council or others, and no permissions are required for this, pursuant to the Openness of Local Government Bodies Regulations 2014, amending the Public Bodies (Admission to Meetings) Act 1960.


1. Welcome from the Chairman
2. To receive apologies for absence
3. To approve and sign minutes of the Council meeting on 13 October 2021
4. To receive declarations of interest in items in the agenda
5. To receive and comment on Clerk’s report
6. To receive reports from District and County Councillors
7. Opportunity for the public to speak – to provide members of the press/public with the opportunity to comment on items on the agenda, or raise items for future consideration. In accordance with Standing Orders, this will not exceed 15 minutes in total and five minutes per person

Policy and Finance

8. Budget update – To review and approve the current year budget update
9. Reserves – To review and approve the reserves
10. Finance update – To review and approve the finance update, to review and approve the bank reconciliation
11. Payments and receipts – To review and approve current payments, to note current receipts
12. To instruct bank signatories to approve payments
13. To review and approve the draft Action Plan for 2022-23 and agree actions
14. To consider the draft budget for 2022-2023 and agree actions
15. To ratify the application to OCC Councillor Priority Fund for works to the red phone box
16. To review and approve the Security Incident Response Policy
17. To review and approve the Privacy Policy
18. To review and approve the Freedom of Information Scheme
19. To review and approve the Risk Assessment

Recreation and Leisure

20. Playground –
20.1 To receive regular playground inspection reports and agree actions
20.2 To receive update regarding current repairs
20.3 To consider purchasing new item of play equipment to replace removed item in enclosed playground
21. Pavilion – To receive update regarding insurance claims and agree actions
22. Village Hall Carpark – To consider quotations for surface works to the entranceway of the Village Hall carpark and agree actions
23. Grass cutting and maintenance
23.1 To review and approve General Area grass cutting specification for 2022
23.2 To review and approve Churchyard grass cutting specification for 2022
23.3 To review and approve Burial Ground grass cutting specification for 2022


24. Speed indication devices – To consider options and quotations for speed indication devices and agree actions
25. Burial Ground – To consider response to DEFRA “Consultation on Amendments to the Environmental Permitting (England and Wales) Regulations 2016 as applied to Groundwater Activities and related Surface Water Discharge Activities” and agree actions
26. 20 mph speed limit
26.1 To consider requesting a 20 mph speed limit zone for Leafield as part of the OCC scheme
26.2 To request support for the 20 mph speed limit zone from OCC Councillor Walker


27. 21/03578/LBC – Installation of various replacement windows – Pratts Cottage, The Green, Leafield – comment by 25 November 2021
28. To comment on any planning applications received before date of meeting
29. To receive update of previous planning applications


30. Correspondence Register – To receive register and agree actions
31. To receive items for information only


32. To receive requests for items for next agenda, and note that motions for inclusion on the next agenda and background papers (including quotations) must be received by the Clerk at least one week before the next meeting.
33. To confirm date, place and time for the next meeting

Documents for approval
05 – Clerk report
08 – Budget update
09 – Reserves update
10 – Finance update
11 – Payments and receipts
13 – Draft action plan
14 – Draft budget
16 – Security Incident Response Policy
17 – Privacy Policy
18 – Freedom of Information Scheme
19 – Risk Assessment
20 – Play area action list
23 – Grass cutting specification general areas
23 – Grass cutting specification churchyard
23 – Grass cutting specification burial ground
24 – Speed indication devices
25 – Defra consultation
25 – Defra consultation
25 – Defra consultation
26 – OCC 20mph scheme

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